Table of Contents

Overview

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Example file - Award Roster-2020-2021 Fall Award Roster Sample, 20200927 (4).csv 

Manual Import

To import an MHEC Roster via the UI, on the Processes menu → Import Process screen, select "Import State Grants" under the Process Type drop-down.  Select "Maryland" under the State Province drop-down, and select the name of the Roster (e.g. Billing, GPA, Verification, etc.) to import under the File Type drop-down.  Only users with the "Import State Grants" permission can access this process.

SFTP Folders

MHEC Award data that is not valid for RNA at time of import will be permanently deleted after the related MHEC Award Exception export is complete.  The imported data is permanently deleted at the end of this extended process therefore no records will be available for review on the process log.  

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1. Results
   1. Award Increase
   2. Award Decrease
   3. Mismatch Award Status
   4. No Matching Fund
   5. Award Added
   6. Disbursement to be Cancelled on or after <Date>
   7. Student does not exist in Regent 
   8. Specified Term does not exist
   9. Invalid Residency
   10. Invalid SAP 
   11. No Results

Awarding

Awards are updated via the MHEC Award Roster.  A student can have multiple award types/fund types listed in the file, and the file contains a separate record for each award/fund a student receives.  A separate roster is received for each term.  Regent will act on the MHEC Program Status as follows to:

1. Add an award (Awards in 'Accepted' status on the roster)
2. Cancel an award (Awards in 'Cancelled' or 'Declined' status on roster)
3. Adjust an award (Awards in 'Accepted' status on roster that exist in Regent but are different amounts)
4. Ignore an award (for awards that are neither added nor canceled)

Eligibility Validation 

MD Residency and SAP eligibility are checked prior to disbursing an award.  

Adding a Disbursement/Award

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