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| Field Name | Description | Required/Optional | Type | Values | Business Rules | ||||||
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Name | Name of the site | Required | Text box - 60 characters maximum | Used in UI and in student communications. | |||||||
Display Name | Optional | Text box - 500 characters max | Used in the student portal in the drop-down menu. | ||||||||
Description | Optional | Text box - 256 characters max | Used in UI and in student communications. | ||||||||
OPEID | Office of Postsecondary Education ID of this Site | Required | Text box - 8 characters maximum | Indicates the physical location where the student is attending class. Reported as the <EnrollmentSchoolCode> in the disbursement block of the COD Export record. Each approved branch/alternate location will a separate 8-digit OPEID on the Program Participation Agreement. In most cases, the OPEID will be the 6-digit main OPE-ID with a two-digit location ID appended to it. However, if the institution has more than 100 locations, the first digit of the 8 digit location ID will contain the value that would normally reside in the hundreds value for the two-digit suffix (example: The Institution's OPEID = 001234 and this is the 224th location, then the location's OPEID would be 20123424). | |||||||
Inherit from Campus | Optional | Checkbox |
| If selected, the Federal School Code value is inherited from the Campus. | |||||||
Enable My Borrowing | Determines if My Borrowing will be displayed in Student Experience for students at the site. | Optional | Checkbox |
| When this field is selected, this site is enabled for the My Borrowing feature. If a program is associated with multiple sites, only programs for sites that are enabled are included in the My Borrowing feature. | ||||||
Enable Additional Regent Plan Components | Determines if Regent Plan components other than My Borrowing will be displayed in Student Experience for students at the site. | Optional | Checkbox |
| When this field is selected, Regent Plan tools (with the exception of ‘My Borrowing’) will be presented in Student Experience to students at this site IF ‘Enable Additional Regent Plan Components' is also selected for the student's program. If the field is unselected, students at this site will not be presented with Regent Plan tools in Student Experience. This setting is independent of 'Enable My Borrowing' configuration. My Borrowing and Advisor Assist are not affected by this setting. | ||||||
External Site ID | Optional | Text box - 60 characters max | Used in data exchange between the system and the school's student information system and other third-party systems. | ||||||||
Federal School Code | Required | Text box - 6 characters maximum | Used to associate ISIRs with the site. The system uses the Federal school code to match the ISIR record to the appropriate Campus, and/or Site beginning with the site. Sites can inherit the Federal school code from the Campus. X#####; Valid characters for the first position are 0 (zero), B, E, or G. | ||||||||
Process ISIR records for Site | Optional | Checkbox |
| Indicates whether or not the Import ISIR or DEX File Watcher functionality will process ISIRs automatically for this site. | |||||||
Set as Default Site for Campus? | Optional | Checkbox |
| If this box is selected, this site is designated as the default site for the campus it has been created under. There can be only one default site per campus. If during ISIR import, the user is choosing to create students on import, the students will be created in the site designated as the default site. | |||||||
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Inherit from Campus | Optional | Checkbox |
| If checked, values are inherited from Campus. | |||||||
Line 1 | The first line of the school's mailing address | Optional | Text box - 40 characters max | Available for inclusion in student communications. | |||||||
Line 2 | The second line of the school's mailing address | Optional | Text box - 40 characters max | Available for inclusion in student communications. | |||||||
City | The City value for the school's mailing address | Optional | Text box - 30 characters max | Available for inclusion in student communications. | |||||||
State | The State value for the school's mailing address | Optional | Drop-down | Available for inclusion in student communications. | |||||||
Postal Code | The Postal Code value for the school's mailing address | Optional | Text box - 13 characters max | Available for inclusion in student communications. | |||||||
County | The County value for the school's mailing address | Optional | Text box - 30 characters max | Available for inclusion in student communications. | |||||||
Nation | The Nation value of the school's mailing address | Optional | Drop-down | Available for inclusion in student communications. | |||||||
Phone Number | The Phone Number value for the school | Optional | Text box | Available for inclusion in student communications. | |||||||
Fax Number | The Fax Number value for the school | Optional | Text box | Available for inclusion in student communications. | |||||||
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Same as Mailing | Optional | Checkbox |
| If selected, values are inherited from the Mailing address. | |||||||
Line 1 | The first line of the school's mailing address | Optional | Text box - 40 characters max | Available for inclusion in student communications. | |||||||
Line 2 | The second line of the school's mailing address | Optional | Text box - 40 characters max | Available for inclusion in student communications. | |||||||
City | The City value of the school's mailing address | Optional | Text box - 30 characters max | Available for inclusion in student communications. | |||||||
State | The State value of the school's mailing address | Optional | Drop-down | Available for inclusion in student communications. | |||||||
Postal Code | The Postal Code value of the school's mailing address | Optional | Text box - 13 characters max | Available for inclusion in student communications. | |||||||
County | The County value of the school's mailing address | Optional | Text box - 30 characters max | Available for inclusion in student communications. | |||||||
Nation | The Nation value of the school's mailing address | Optional | Drop-down | Available for inclusion in student communications. | |||||||
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Inherit from Institution | Optional | Checkbox |
| If the information is the same as the Institution, selecting the box will allow for the information to be pre-populated based upon the Institution information. | |||||||
From Name | Optional | Text box - 100 characters max | Used in student communications. | ||||||||
From Address | Optional | Text box - 100 characters max | Used in student communications. | ||||||||
CC From Name | Optional | Text box - 100 characters max | Available for inclusion in student communications. | ||||||||
CC From Address | Optional | Text box - 100 characters max | Available for inclusion in student communications. | ||||||||
BCC From Name | Optional | Text box - 100 characters max | Available for inclusion in student communications. | ||||||||
BCC From Address | Optional | Text box - 100 characters max | Available for inclusion in student communications. | ||||||||
Content Used in Communications | |||||||||||
| Inherit from Campus | Optional | Checkbox |
| The configured information can be used in communication templates (e.g. emails, text). | |||||||
| Website Address | Optional | Text box - 100 characters max | The configured information can be used in communication templates (e.g. emails, text). | ||||||||
| Email Address | Optional | Text box - 100 characters max | The configured information can be used in communication templates (e.g. emails, text). | ||||||||
Identifiers Tab
| Field Name | Description | Required/Optional | Type | Values | Business Rules |
|---|---|---|---|---|---|
Inherit from Institution | Optional | Checkbox |
| (A separate checkbox exists for each item in this section) | |
COD Source ID | Optional | Text box - 8 characters max | The COD Export process will export the COD Source ID in the Routing ID tag within the <Source> element. | ||
| Third Party Servicer | Required | Drop-down |
| If Inherit, the COD Export process must inherit this configuration from Campus Setup. If Yes, the COD Export process will export the COD Source ID into the Routing ID tag within the <ThirdPartyServicer> element. If No, the COD Export process will export the COD Source ID into the Routing ID tag within the <School> element. | |
COD Reporting Entity ID | Optional | Text box - 8 characters max | The COD Export process will export the COD Reporting Entity ID in the Routing ID tag within the <ReportingSchool> element. The Reporting School Routing ID is the ID for the school that sends and receives data for the campuses and sites that it serves. | ||
COD Attended Entity ID | Optional | Text box - 8 characters max | The COD Export process will export the COD Attended Entity ID in the Routing ID tag within the <AttendedSchool> element. The Attended School Routing ID is the institution, campus or site where the student attends class if that location has its own Pell Grant or Direct Loan code. | ||
FDSL Program ID | Optional | Text box - 6 characters max | When a Federal Direct or PLUS loan is created, the FDSL Program ID is included within the Financial Award ID. The COD Export process will export the <FinancialAwardID> tag in the COD record for the student. X#####; Valid characters for the first position are 0 (zero), B, E, or G | ||
Region/Group ID | Optional | Text box – 50 characters max | Used by schools in reporting to group sites into regions or groups as defined by the school. | ||
Title IV Eligibility ID | Optional | Text box - 6 characters max | X#####; Valid characters for the first position are 0 (zero), B, E, or G |
Programs Tab
| Field Name | Description | Required/Optional | Type | Values | Business Rules |
|---|---|---|---|---|---|
| Program Associations | List of programs offered at this site, based on the options chosen in Program Setup | Read only | Text box |