Fund Name

The Fund Name will appear only on the first row in the group of disbursements.

When determining which funds to include as PWD, use the funds in R2T4 Step One in the following order until the full amount of the PWD has been met.

1. 1. 1. Inadvertent Overpayment (IOP) Pell
      2. Could Have Been Disbursed (CHBD) Pell
      3. IOP IASG
      4. CHBD IASG
      5. IOP SEOG
      6. CHBD SEOG
      7. IOP TEACH
      8. CHBD TEACH
      9. IOP Perkins
      10. CHBD Perkins
      11. IOP Sub Stafford
      12. CHBD Sub Stafford
      13. IOP Unsub Stafford
      14. CHBD Unsub Stafford
      15. IOP GradPLUS
      16. CHBD GradPLUS
      17. IOP Parent PLUS
      18. CHBD Parent PLUS 

1. Pell:  Offer the lesser of the value for Inadvertent Overpayment and Could Have Been Disbursed Pell OR the Total PWD amount.  STOP if full PWD amount has been reached.
2. IASG:  Offer the lesser of the value for Inadvertent Overpayment and Could Have Been Disbursed IASG OR the Total PWD amount minus Pell.  STOP if full PWD amount has been reached.
3. SEOG:  Offer the lesser of the value for Inadvertent Overpayment and Could Have Been Disbursed SEOG  OR the Total PWD amount minus Pell and IASG.  STOP if full PWD amount has been reached.
4. .....and so forth, filling each fund "bucket" until the full PWD has been used up.

Note:  Offer Inadvertent Overpayment first, before using Could Have Been Disbursed amount if both types exist for a particular fund.

Displays the net amount of the offered PWD Loan or Grant

The "Non-IOP" column is the portion of the PWD that is not an Inadvertent Overpayment - it is unpaid. the "IOP" column is the portion of the PWD that is an Inadvertent Overpayment - it's already been disbursed to the student.

This amount does not change when the user accepts or declines non-IOP funds. The amount will include cents.

Reallocation Amount

Amount field that will be presented ONLY IF the user selects the ‘Reallocate to Unsub’ option presented in the Type of Aid column for a Subsidized Loan. The 'Reallocate to Unsub' option will only be presented when all of the following conditions apply: 1) One or more Subsidized disbursements exist for the Payment Period; 2) A disbursement for the Subsidized loan has already been paid; AND, 3) The student has an unpaid Unsubsidized loan with its first disbursement included in the R2T4 calculation. Users must also have a role with the permission enabled for ‘Edit Do Not Offer on Finalized PWD.’

The date entered here will be used to auto-cancel the PWD if a response is not received by this date, for all R2T4s, both manual and automated.

This date will auto-populate based on the "Offset to Establish Fund Auto-Cancellation Date" configuration option for "X" number of days after the PWD Finalization date.

Example: If "Offset to Establish Fund Auto-Cancellation Date" is configured for 90 days and the R2T4 is finalized on 1/15, the date that will auto-populate for the "Actual Cancel Date" will be 4/15 (in a non-leap year).

If the school receives a response from the student prior to this date, they will manually edit the PWD tab:

• If the student accepts the funds, the user will edit the PWD to manually enter a "Net Accepted Amount" value and enter the "PWD Response Date"
• If the student declines the funds, the user will edit the PWD to manually change the "Actual Cancel Date" value to today or a more recent date when they want the fund to auto-cancel, and enter the "Post-withdrawal disbursement loan notification sent to student and/or parent on" date.
• If the student partially accepts one or more funds, the partial acceptance amount should be entered in the "Net Accepted Amount" field and the "PWD Response Date" should be completed. The "Actual Cancel Date" will be cleared by this change.

When packaging is run on/after the Actual Cancel Date and the "Net Accepted Amount" field is blank or $0, the PWD or IOP amount will be automatically canceled.

The field is editable at all times, even after selecting "Finalize" until the point that the PWD form is locked down for editing (once all PWDs are either paid or canceled).

If the "Do Not Offer" checkbox is selected; this field will auto-set to the R2T4 Finalization Date.

If the PWD Response Date and Net Accepted Amount fields are completed by the user, this date will be auto-cleared.

If the user enters this value manually, provide a "M" icon designation next to the field and log an ALE reflecting the original and changed value.

This is the date the student accepted the PWD disbursement amount and is be completed manually by the FA user.

The user will manually enter this date when the student responds to the PWD offer.

The "Facilitate PWD Response" document is no longer needed for this field. If schools continue to use this document, it should be Payment Period scoped. 

Net amount of the PWD fund accepted by the student.  Enter the amount of the PWD disbursement that the student has accepted, including cents. 

For Loans, this is the net amount of the loan accepted by the student (can be 0). When filling out this section, users should enter amounts for all offered loans. Regent Award will adjust the loan disbursement/award to match the amount entered in this field. Loans will disburse or cancel on the next BP/EST run. 

For Grants, this value will be auto-filled and will disburse on the next BP/EST run.

If the R2T4 is Finalized, and the PWD is fully paid for the student's Net Amount Accepted, any changes must occur outside of the PWD worksheet. "Fully paid" means the disbursement's amount and the disbursement's paid amount are both equal to the student's Net Accepted Amount, and the disbursement's Status = Paid.

The system stops evaluating PWDs for changes when more than 180 days have passed after the Date of Determination. For example, if the Date of Determination is January 1, 2019, the system will still process PWD changes through June 30, 2019. On July 1, 2019, the system would stop considering PWD changes.

If a user unselects the checkbox for "Do Not Offer" (meaning the school SHOULD offer the disbursement to the student), upon saving and packaging, Regent Award will update the disbursement amount based on the Net Amount Accepted.

• If the user entered a non-blank "Net Amount Accepted," the system uses that user-provided amount. The system sets the disbursement's amount to match the user-entered amount.
• If the Net Amount Accepted previously had a $0 value when the user unselected "Do Not Offer," the system clears the $0 value in the Net Amount Accepted (making it blank/null).

This field will be auto-populated with the disbursement release date after the PWD disbursement has been paid to the student.

For Non-IOP: Loans will disburse after the "Net Amount Accepted" and "PWD Response Date" are completed.

Do Not Offer

• Selected
• Unselected (default)

• 30 Day Hold - 1st Time
• Not At Least Half-Time for PP
• Second/Subsequent Disbursement
• Other

The date populated is the deadline for which the student and/or parent can respond to the PWD communication.

This date will populate based on the "Offset to Establish PWD Response Deadline" configuration option for "X" number of days after the R2T4 Finalization date.

The field is editable at all times, even after selecting "Finalize" until the point that the PWD form is locked down for editing (once all PWDs are either paid or canceled).

If the user enters this value manually, provide a "M" icon designation next to the field and log an ALE reflecting the original and changed value.