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CONTENT IS IN DRAFT - PREPARING FOR PUBLISHING WITH CERTIFICATION OF THE 4.3.1 RELEASE

Regent Award (previously R8) updates a COD award's ISIR (CPS) Transaction Number to the current, active ISIR when required.  Awards reported to COD are:

1. Pell
2. TEACH
3. Sub
4. Unsub
5. Grad PLUS
6. PLUS

Award Update Criteria

The following criteria determine if a COD reported award’s (Pell, TEACH, Sub, Unsub, Grad PLUS, and PLUS) ISIR Transaction Number is updated to the current Active ISIR:

1. Award does not have an ISIR Transaction Number at all.
2. When a new ISIR transaction is made Active, update COD with the new transaction number for all affected awards, if the award is not fully paid, regardless of whether or not the award amount changed or any transactions are being processed at the time. 
3. If a Direct Loan or TEACH award has been partially paid, and is then reduced, do not update the ISIR transaction number.
4. Once an award has been fully paid, do not update the ISIR transaction number at COD unless one of the following conditions occur:
   • A Direct Loan or TEACH award that was fully paid, but has since had an additional positive transaction.
   • A Pell award that was fully paid, but has since had an additional positive transaction.
   • A Pell award that was fully paid, but has since had a negative transaction.
     • Note that Regent Award does not actually award and IASG award, but instead awards Pell as if the student had a 0 EFC if the student is IASG eligible.

For example, a student has an active 2018-2019 ISIR 01 in Regent Award, which was used to award all of the funds on the student's academic plan. The Import ISIR process imports a 2018-2019 ISIR 02 which becomes the new active ISIR because it met the Active ISIR logic.  The awards meet the criteria below for updating .   The student Direct Subsidized Loan has not yet been fully paid.  Packaging will update the ISIR Transaction Number / CPS Transaction Number associated to the award to reflect the 2018-2019 ISIR 02. The ISIR Transaction Number is updated from 01 to 02 in the COD export file as “CPS Transaction Number” on the loan from 01 to 02.  When this student's data is exported to COD, the "CPS Transaction Number” (which is an Award-level element) in the COD file for the Direct Subsidized loan will reflect the value "02."  The ISIR Transaction Number on the student's Academic Plan academic plan also reflects the ISIR Transaction Number that Regent Award is reporting to COD02.

COD Export Timing

In cases where partially paid awards are reduced due to the receipt of a new ISIR, and Regent Award updates the CPS transaction number of the award for the upcoming COD Export file, the system sums the total of the disbursement amounts after the award reduction, in order to send the correct award and disbursement amounts to COD.  This occurs regardless of the fact that the paid amounts of the awards have award has not yet been exportedESTed; therefore, no COD rejects occur.

Other ISIR Validation Checks

A graduate award always requires a graduate-level ISIR (Independent Dependency) to pay and / or award the graduate fund.  An undergraduate award always requires an undergraduate ISIR (Dependent Dependency) to pay and / or award the undergraduate-level fund.