Page Comparison

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• User with appropriate permissions

• Student

• Regent Award

Pre-conditions

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1. Student is awarded one or more awards in ‘Offered’ status.

2. The User navigates to the Awards tab.

   1. Selects the applicable loan period awards by using the ‘Analyze Loan Period’ dropdown.

      1. Note: The ‘Analyze Loan Period’ dropdown displays every loan period and academic year for student.

         

   2. Scrolls down to the Compare Awards section

   3. Expands the ‘Awards’ section by clicking on the arrow.

3. Clicks on the pencil icon next to the award amount to access the Modify Award Wizard (MAW).
   Note, when editing Loans for undergraduates, always edit the Subsidized loan first, before editing the Unsubsidized loan.

   

4. On Step 1 of the wizard, the User utilizes the ‘Status’ dropdown to change the ‘Offered’ award to an ‘Accepted’ status, updates the accepted amount, enters a comment in the ‘Notes’ field, and clicks continueContinue.

5. On Step 2, the User reviews the amount amounts allocated for the which the payment periods are allocated and clicks continueContinue.

   

6. On Step 3, the User reviews the disbursement amounts and the disbursement status for each payment period.

   1. The ‘adjusted release date’ ‘Adjusted Release Date’ may be updated, if needed.

   2. If the award amount is being increased, the User can add a new disbursement row and amount or adjust the existing disbursement row and amount.

      1. Note: Paid disbursement amounts should not be increased. To increase an amount in a term or PP that has a paid disbursement, add a new disbursement in Scheduled status.

   3. If the award amount is being decreased, the User can adjust the existing disbursement row and amount.

      

7. On Step 4, the User will review the package Academic Plan Preview to ensure the award has been updated correctly and the overall award package is as expected.

8. Clicks ‘Finish’

9. Clicks refresh in Awards Screen to view added awards

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1. The User reviews the student’s awards to determine if any awards require manual updates and the applicable amount.

   1. If no manual updates to awards are required, add notes are added to the task and updated update the task to a ‘Closed’ status (do not continue with additional steps).

   2. If manual updates to awards are required, proceed with steps below.

2. The User navigates to Awards tab:

   1. Selects the applicable loan period awards by using the ‘Analyze Loan Period’ dropdown

      1. Note: The ‘Analyze Loan Period’ dropdown displays all academic years and loan periods for student.

         

   2. Scrolls down to the ‘Compare Awards’ section

   3. Expands the ‘Awards’ section by clicking on the arrow

      

   4. Clicks on the pencil icon next to the award amount to access the MAW

      

3. On Step 1 of the wizard, the User:

   1. Updates the ‘Status’ dropdown to change to a new status, if applicable (e.g. change to Offered, Accepted, Declined)

   2. If the updated award is a Direct loan being increased, the accepted amount must remain the same and the new offered amount will be increased.

   If the updated award is any fund other than a Direct loan, or is a Direct loan being decreased, the status need not change from the prior status (e.g. if offered previously, set to offered; if accepted previously, set to accepted

   )

   3. Updates the New Offer amount

      1. Note: If the offered amount is greater than the calculated eligibility, the Override Eligibility Rules indicator box must be checked.

      2. Any changes to the New Offer amount will change the award to Manual status.

   4. Updates the Accepted amount (only applies to awards in an initially Accepted status)

   5. Enters a comment in the ‘Notes’ field and clicks continueContinue.

4. On Step 2, the User updates the payment period amount(s) for the payment periods to which the award amounts are allocated and clicks continue.

5. On Step 3, the User updates the disbursement amounts and the disbursement status for each payment period.

   1. If the award payment period amount is being increased for a paid disbursement, the User must add a new disbursement row and amount.

   2. If the award amount is being decreased, or the disbursement is still Scheduled, the User can adjust the existing disbursement row and amount.

6. On Step 4, the User reviews the package Academic Plan preview and ensures the award has been updated correctly and the overall award package is as expected.

7. Clicks refresh in Awards Screen to view updated awardsaward amounts.

8. Adds notes to the task and updates the task to a ‘Completed’ status.

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• Student is eligible for a Direct Subsidized and Direct Unsubsidized Loan

• Direct Subsidized and Direct Unsubsidized Loans are configured with a ‘Package To’ = % of Amount of Direct Costs and a ‘Package To Amount’ = 100%

• Direct Subsidized and Direct Unsubsidized Loans funds are configured with an award period = Academic Year

• Institution is configured with a default Packaging Philosophy to package to Direct Costs, and an Alternative Packaging Philosophy to package to Maximum Eligibility (i.e., full COA)

Basic Flow

1. Regent Award packages student

   1. Student is initially packaged to 100% of Direct Costs

2. The User navigates to the Academic Plan tab and clicks on Modify Academic Plan (MAP)

   1. Updates the Packaging Philosophy Override fields to ‘Alternative Packaging Philosophy’

   2. Completes the MAP process

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• After updating the Packaging Philosophy Override field, student is packaged to 100% of COA

• An Activity Log Entry is created with the Packaging Philosophy Override as described above

• After repackaging, student remains packaged to 100% of COA

Subsidized Usage Limit Applies (SULA) - No longer applicable

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Change Log