SOP Title: Manually Adding Federal Work Study | ||
Document #: {} | Revision #: 1.0 | Effective Date: MM/DD/YYYY |
Author: {NAME} | Reviewer: {NAME} | Approver: {NAME} |
1. Purpose
These procedures will guide {INSERT TEAM NAME} through list process(es)
2. Scope
The {INSERT CLIENT TEAM NAME} will be impacted by this procedure.
3. Roles and Responsibility
{INSERT ROLE or DEPT NAME} with a {define role} will be responsible for list action
{INSERT ROLE or DEPT NAME} will be responsible for list action share.
4. Definitions
TERM | Definition |
Term | Definition |
5. Procedure
5.1
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Manually Adding a FWS Employer
Actors
...
User with appropriate permissions
Regent Award
Pre-
...
conditions
Student has
...
Federal Work Study (FWS) awarded
Student has been hired at an employer
Basic Flow
...
User navigates to the Work Study tab
...
Clicks ‘Add New Record’ under the Employers tab
...
Adds department name
...
Selects job type from dropdown or leave blank for regular, on-campus
...
Adds the Pay Rate
...
Chooses the Start and End dates
...
Includes the Supervisory contact information [Name, Phone Number, Email Address]
...
Clicks Save
Post-condition
Student has employer information added
...
...
5.2
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Manually Adding
...
FWS Earnings
Actors
...
User with appropriate permissions
Regent Award
Pre-condition
Student has a FWS award
Student has
...
FWS earnings
Student has received Work Study earnings
Basic Flow
...
User navigates to the student
Selects Work Study tab
...
, Earnings sub-tab
Selects + Add New Record for the applicable payment period
...
...
Enters the Earnings information for the transaction record.
Federal Award Year (FAY)
Fund (e.g. Federal Work Study)
Payroll Period End Date
Paid Date (cannot be blank)
Notes
Gross Paid Amount
Transaction ID (cannot be blank; max 20 characters)
Clicks Save
Package the student, such as using the Modify Academic Plan (MAP) wizard
Post-condition
Student has earnings information added
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