Fund Setup

Here's how it works:

1. From the Administration bar, navigate down to the appropriate Campus. Expand the tree for the campus by clicking on the arrow to the left of the campus name, click on Fund Setup, and then click on Add Fund.
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2. Enter all the fund related information for the General subtab and then click on the Save button. Repeat the process for each fund being added.  
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3. If the fund has a budget, add and configure the budget on the Budgets subtab.
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4. After Sites, Programs and Disbursement Schedules are configured, associate the appropriate information for the fund on the Sites, Programs, and Disbursement Schedules subtabs.

Treatment of Paid vs Unpaid Disbursements

COD Reported Funds

For COD reported funds (Pell, Direct Subsidized Loans, Direct Unsubsidized Loans, Direct Graduate PLUS Loans, Direct Parent PLUS Loans, TEACH and IASG):

• Regardless of the values configured on Fund Setup for “Allow Auto-Adjustment of Paid Disbursements” AND Campus Setup for “Attempt To Keep Paid Disbursements Unchanged,” Regent Award must ALWAYS create a new disbursement for upward adjustments if the existing disbursement meets the following criteria:
  • If the DRI flag for the disbursement is true, and the disbursement increases, then a new disbursement must be created. 
    • Note:  The DRI true disbursement may not actually have a status of "Paid" in Regent Award at the time of the upward adjustment, but RNA should still create a new disbursement for the amount of the upward adjustment.  
• Decreases to the disbursement should be handled as they are today under Regent Award's current functionality, using the Fund and Campus configuration options mentioned below.

Non-COD Funds

If Fund Setup “Allow Auto-Adjustment of Paid Disbursements” = “Yes”:

• And if Campus Setup “Attempt To Keep Paid Disbursements Unchanged” = “Yes”:
  • If there’s an increase to the award:
    • Create or update existing unpaid disbursements to account for the increase.
    • Create new disbursements when the existing disbursement is paid.
  • If there’s a decrease that’s within the total of unpaid disbursements:
    • Decrease the unpaid disbursements to account for the decrease.
  • If there’s a decrease that is not absorbed by the total of unpaid disbursements:
    • Decrease paid disbursements.
  • If all disbursements are paid,  any increase will create a new disbursement.
• And if Campus Setup “Attempt To Keep Paid Disbursements Unchanged” = “No”:
  • Increase or decrease paid disbursements as needed to accommodate award adjustments.
  • Unpaid disbursements can be increased or decreased.

If Fund Setup “Allow Auto-Adjustment of Paid Disbursements” = “No” (then Campus Setup Attempt to Keep Paid Disbursements Unchanged setting is obsolete):

• If there’s an increase:
  • Create or update existing unpaid disbursements to account for the increase, or if all disbursements are paid, create a new disbursement to account for the increase.
  • Create new disbursements when the existing disbursement is paid.
• If there’s a decrease that’s within the total of unpaid disbursements:
  • Decrease the unpaid disbursements to account for the decrease.
• If there’s a decrease that is not absorbed by the total of unpaid disbursements:
  • Cancel all unpaid disbursements.
• If there are no paid disbursements, update existing disbursements freely.