Overview

The Regent Award financial aid system supports third-party integration via a rich and robust API in the form of web services. The Regent Award API covers nearly 100% of all functionality available in our management UI. Interoperability is achieved via the SOAP protocol. The service definitions are provided as WSDL documents.

With few exceptions, service methods follow the convention of accepting a custom, complex type as an input parameter, and returning a custom, complex type as an output parameter. This version of the Web Service API User Guide details service methods relating to document, user, and role management.

This guide is geared towards Microsoft .Net C# developers. However, the majority of the concepts and examples provided apply to all programming languages and frameworks.

WSDL Documentation

WSDL documentation is located here: http://dev.regenteducation.net/wsdldocs/RegentEnterpriseWebService_1.html

Adding a Service Reference in Visual Studio

Adding a reference to these services to your Visual Studio project can be accomplished in a number of ways including use of svcutil for more advanced scenarios, or by simply using the Add Service Reference available within your Visual Studio project as illustrated in the screenshot below.

API Security

The Regent Award API is secured by the following methods:

HTTPS
1. For transport layer security
IP Whitelisting and/or VPN only access
API service credentials.
1. A SecurityToken object containing a Regent provided ClientId and Token is passed into every API service call

Important SecurityToken Information

A SecurityToken object needs to be passed into every Regent API service method which contains both the API service credentials and the user that the service method should execute as. The ClientId/Token gets you access to call the services.

In some cases it may be appropriate to have one or more system users that would reflect different customer applications. For example, there could be different credentials and/or users for various customer services that is leveraging the Regent Award API:

Student Information System
Document Management System
Satisfactory Academic Progress service

This allows for clear user tracking in the Regent Award system by reflecting the system creating or modifying data.

Store ClientId and Token values in application configuration! These may be different between production and test environments. And they may need to be updated at a later date.

Use a common method to create the SecurityToken in the application code.

SecurityToken fields

Username
1. String. Provided by Regent.
UserId
1. Long. Provided by Regent.
DashboardAdmin
1. Boolean. Always set to true.
ClientId
1. String. Provided by Regent.
Token
1. String. Provided by Regent

Working with Student Identifiers

Regent Award maintains a unique internal ID for every student record in its system, typically referred to as studentId. Customers supply their own student identifiers in the Student Batch Load process when creating or updating students in Regent. These are referred to as external ID's in Regent Award and four are provided for student records: externalId1, externalId2, externalId3, and externalId4.

The majority of Regent service methods expect to work with Regent Awards internal unique studentId, NOT the customer external identifiers. Therefore, customers need to get Regent's internal student ids prior to interacting with Regent Web Services.

There are multiple strategies available for customers to ensure they have the studentId for student records.

Individually look up Regent Award studentIds based on customer externalId prior to utilzing service methods for a given student.
Retrieve Regent Award studentId's in bulk by leveraging Regent Award Data Views or via API Service Methods that return lists of students.

In many cases it would be best practice and recommended for customers to cache or store Regent's student identifiers in their system. This would especially be the case if a customer has large student populations and/or are calling services very frequently. They could be cached as they are looked up one-off, or in bulk. Developers should be aware that it is possible for customers to effectively change Regent hosted external identifiers by both service method calls and the Student Batch Load file process. This could happen for a number of reasons and the customer should be aware of their processing scenarios if caching studentIds.

Regent Award Student Identifier Lookup C# Example

long studentid = -1;

string externalId1 = "EXTERNAL_ID_HERE";
GetStudentsRequest getStudentsRequest = new GetStudentsRequest();
getStudentsRequest.SecurityToken = securityToken; // update with your instantiated SecurityToken object

// this method is special in that you can build a dynamic set of filters. Here we want to find student
getStudentsRequest.filter = new Filter
{
	Filters = new List<Filter>
	{
		new Filter {Field = "externalId1", Operator = "eq", Value = externalId1}
	}.ToArray()
};
getStudentsRequest.endRowIndex = 10;

GetStudentsResponse getStudentsResponse = client.getStudentBasicInfoList(getStudentsRequest);

if (!getStudentsResponse.Success)
	throw new ApplicationException(string.Format("Error calling {0}:{1}", "getStudentBasicInfoList", getStudentsResponse.Message));

// expect you'll get 1 and only 1 record. Adjust for your needs.
if (getStudentsResponse.Records.Length != 1)
{
	throw new ApplicationException(string.Format("Expected 1 student record but found {0} records", getStudentsResponse.Records.Length));                
}

studentid = getStudentsResponse.Records[0].Id;
return studentid;

USER MANAGEMENT

A common use of the User and Roles services in Regent Award is to systematically provision user accounts/roles. For example, a customer may utilize the Regent Award services along with an existing enterprise identity management system to A) determine whether to allow access to Regent Award at all and B) map Regent Award roles to roles defined in the customer system and C) ensure user access to Regent Award is removed in termination or position change scenarios.

* The “Password must be reset on next login” checkbox in the Regent Award UI translates to the PasswordExpiresOn field. If PasswordExpiresOn is set prior to the current utc time, the checkbox would be checked. To update an existing user to force a reset of password, get the login record from getLogin method, and then update PasswordExpiresOn property on the login record to the past in UTC time. Example: “.PasswordExpiresOn = DateTime.UtcNow.AddDays(-1);”. Then call the updateLogin method to persist the change to the login record.

Creating a User

Method

UpdateLoginResponse createLogin(UpdateLoginRequest request);

Description

This method is used to create a new user account.

To call this method, you need to construct a UpdateLoginRequest object with the following properties:

UpdateLoginRequest Object Properties

public SecurityToken SecurityToken { get; set; }
public Login Record { get; set; } 
SecurityToken properties:
public long UserId { get; set; } // required
public bool DashboardAdmin { get; set; } // required
public string Username { get; set; } // required
public string CurrentRole { get; set; } // required
public string Token { get; set; } // required
public string ClientId { get; set; } // optional; used to support 3rd-party authentication

Login Object Properties

public Int64 LoginId { get; set; } // required
public String Username { get; set; } // required; 255 character maximum
public String Password { get; set; } // optional; 255 character maximum
public String PasswordSalt { get; set; } // optional; 255 character maximum
public String Email { get; set; } // required; 128 character maximum
public String FirstName { get; set; } // optional; 35 character maximum
public String LastName { get; set; } // optional; 35 character maximum
public bool IsActive { get; set; } // required
public bool DashboardAdmin { get; set; } // required
public Int32 LockoutAttempts { get; set;} // required
public DateTime? LockoutDate { get; set; } // optional; UTC-based
public DateTime? LastLoginDate { get; set; } // optional; UTC-based
public DateTime PasswordSetDate { get; set; }// optional; UTC-based
public DateTime? PasswordExpiresOn { get; set; }// optional
public Int32 UTCOffset { get; set; } // optional
public String Timezone { get; set; } // optional
public String ExternalId1 { get; set; } // optional; 50 character maximum
public String ExternalId2 { get; set; } // optional; 50 character maximum
public String SingleSignOnCode { get; set; } // optional
public String LoginAuthenticationTypeCode { get; set; } // required:
// Password/SingleSignOn

UpdateLoginResponse Object Properties

public Login Record { get; set; }// see above
public bool Success { get; set; } 
public bool ErrorYN { get; set; }
public bool StaleEntity { get; set; }
public String Message { get; set; }
public int totalCount { get; set; }
public long processingTime { get; set; }
public ValidationResults ValidationResults { get; set; }

ValidationResponse Object Properties

public bool IsValid { get; set; }
public ValidationResult[] Results { get; set; } 
ValidationResult properties:
public String Property { get; set; }
public String Message { get; set; }

C# Code Sample

private void CreateUser()
{
RegentEnterpriseServiceClient wsClient = null; 
// CAUTION: don't wrap client in using statement: 
// http://msdn.microsoft.com/en-us/library/aa355056.aspx
try
{
#region authenticate user – replace with appropriate implementation
SecurityToken securityToken = new SecurityToken()
{
Username = "system",
UserId = -1,
DashboardAdmin = true, 
// provided by Regent. These would be config settings 
ClientId = "CustomerClientId",
Token = "l23kj5hklj3h4l3kj"
};
#endregion authenticate user 
// this would likely be a config setting 
string wsUrl = "https://schoolremwsqa.regenteducation.net/RegentEnterpriseWebService.svc"; 
wsClient = new RegentEnterpriseServiceClient();
wsClient.Endpoint.Address = new System.ServiceModel.EndpointAddress(wsUrl); 
// set up request
UpdateLoginRequest createLoginRequest = new UpdateLoginRequest();
createLoginRequest.SecurityToken = securityToken;
createLoginRequest.Record = new Login()
{
Username = "tuser1", // required; 255 chars max
Email = "tuser1@school.edu", // required; 128 chars max
IsActive = true, // required
DashboardAdmin = true, // required
Password = "test", // required; 255 chars max
PasswordSetDate = DateTime.UtcNow, // required
PasswordExpiresOn = null, // optional
FirstName = "Test", // optional; 35 chars max
LastName = "User1" // optional; 35 chars max
}; 
// make call
UpdateLoginResponse createLoginResponse = wsClient.createLogin(createLoginRequest); 
// check for errors
if (createLoginResponse == null)
throw new ApplicationException("No response from web service."); 
if (!createLoginResponse.Success) 
throw new ApplicationException(createLoginResponse.Message); 
// process updateLoginResponse.Record
MessageBox.Show(String.Format("LoginId {0} created.", createLoginResponse.Record.LoginId));
}
catch (Exception ex)
{
if (wsClient != null) wsClient.Abort();
MessageBox.Show(ex.Message);
}
}

Getting User Information

Method

GetLoginResponse getLogin(GetLoginRequest request);

Description

This method is used to get information for an existing user account.

To call this method, you need to construct a GetLoginRequest object with the following properties. GetLoginResponse has the same properties as UpdateLoginResponse — see Creating a User.

GetLoginResponse

public SecurityToken SecurityToken { get; set; } // see Creating a User
public new long? Id { get; set; }
public string Username { get; set; }

C# Code Sample

private GetLoginResponse GetUserInfo(long userId)
{
RegentEnterpriseServiceClient wsClient = null; 
GetLoginResponse getLoginResponse = null; 
// CAUTION: don't wrap client in using statement: 
// http://msdn.microsoft.com/en-us/library/aa355056.aspx
try
{
#region authenticate user – replace with appropriate implementation
SecurityToken securityToken = new SecurityToken()
{
Username = "system",
UserId = -1,
DashboardAdmin = true, 
// provided by Regent. These would be config settings 
ClientId = "CustomerClientId",
Token = "l23kj5hklj3h4l3kj"
};
#endregion authenticate user 
// this would likely be a config setting 
string wsUrl = "https://schoolremwsqa.regenteducation.net/RegentEnterpriseWebService.svc"; 
wsClient = new RegentEnterpriseServiceClient();
wsClient.Endpoint.Address = new System.ServiceModel.EndpointAddress(wsUrl); 
// set up request
GetLoginRequest getLoginRequest = new GetLoginRequest();
getLoginRequest.SecurityToken = securityToken;
getLoginRequest.Id = userId; 
// make call
getLoginResponse = wsClient.getLogin(getLoginRequest); 
// check for errors
if (getLoginResponse == null)
throw new ApplicationException("No response from web service."); 
if (!getLoginResponse.Success)
throw new ApplicationException(getLoginResponse.Message);
}
catch (Exception ex)
{
if (wsClient != null) wsClient.Abort();
throw ex;
} 
return getLoginResponse;
}

Updating a User

Method

UpdateLoginResponse updateLogin(UpdateLoginRequest request);

Description

This method is used to update an existing user account.

This method takes the same UpdateLoginRequest object and returns the same UpdateLoginResponse object as createLogin() — see Creating a User. Prior to making updates, the UpdateLoginRequest.Record should be populated using getLogin() to pick up the current property values— see Getting User Information. Once populated, change the properties to be updated.

C# Code Sample

private void UpdateUserName(long userId, string newUserName)
{
RegentEnterpriseServiceClient wsClient = null; 
// CAUTION: don't wrap client in using statement: 
// http://msdn.microsoft.com/en-us/library/aa355056.aspx
try
{
#region authenticate user – replace with appropriate implementation
SecurityToken securityToken = new SecurityToken()
{
Username = "system",
UserId = -1,
DashboardAdmin = true, 
// provided by Regent. These would be config settings 
ClientId = "CustomerClientId",
Token = "l23kj5hklj3h4l3kj"
};
#endregion authenticate user 
// this would likely be a config setting 
string wsUrl = "https://schoolremwsqa.regenteducation.net/RegentEnterpriseWebService.svc"; 
wsClient = new RegentEnterpriseServiceClient();
wsClient.Endpoint.Address = new System.ServiceModel.EndpointAddress(wsUrl); 
// get current user info 
GetLoginResponse userInfo = GetUserInfo(userId); 
#region perform update
// set up request
UpdateLoginRequest updateLoginRequest = new UpdateLoginRequest();
updateLoginRequest.SecurityToken = securityToken;
updateLoginRequest.Record = userInfo.Record; 
// set the values being updated — LoginId and VersionStamp cannot be updated
// CreatedOn shouldn't be updated
updateLoginRequest.Record.Username = newUserName; 
// make call
UpdateLoginResponse updateLoginResponse = wsClient.updateLogin(updateLoginRequest); 
// check for errors
if (updateLoginResponse == null) 
throw new ApplicationException("No response from web service.");
if (!updateLoginResponse.Success) 
throw new ApplicationException(updateLoginResponse.Message);
#endregion perform update 
// process updateLoginResponse.Record
MessageBox.Show(String.Format("{0} updated.", updateLoginResponse.Record.LoginId));
}
catch (Exception ex)
{
if (wsClient != null) wsClient.Abort();
MessageBox.Show(ex.Message);
}
}

Deleting a User

Method

UpdateLoginResponse deleteLogin(UpdateLoginRequest request);

Description

This method is used to deactivate an existing user account.

This method takes the same UpdateLoginRequest object and returns the same UpdateLoginResponse object as createLogin() — see Creating a User.

C# Code Sample

private void DeleteUser(long userId)
{
RegentEnterpriseServiceClient wsClient = null; 
// CAUTION: don't wrap client in using statement: 
// http://msdn.microsoft.com/en-us/library/aa355056.aspx
try
{
#region authenticate user – replace with appropriate implementation
SecurityToken securityToken = new SecurityToken()
{
Username = "system",
UserId = -1,
DashboardAdmin = true, 
// provided by Regent. These would be config settings 
ClientId = "CustomerClientId",
Token = "l23kj5hklj3h4l3kj"
};
#endregion authenticate user 
// this would likely be a config setting 
string wsUrl = "https://schoolremwsqa.regenteducation.net/RegentEnterpriseWebService.svc"; 
wsClient = new RegentEnterpriseServiceClient();
wsClient.Endpoint.Address = new System.ServiceModel.EndpointAddress(wsUrl); 
// get current user info 
GetLoginResponse userInfo = GetUserInfo(userId); 
#region perform deletion
// set up request
UpdateLoginRequest deleteLoginRequest = new UpdateLoginRequest();
deleteLoginRequest.SecurityToken = securityToken;
deleteLoginRequest.Record = userInfo.Record; 
// make call
UpdateLoginResponse deleteLoginResponse = wsClient.deleteLogin(deleteLoginRequest); 
// check for errors
if (deleteLoginResponse == null) 
throw new ApplicationException("No response from web service."); 
if (!deleteLoginResponse.Success) 
throw new ApplicationException(deleteLoginResponse.Message);
#endregion perform deletion 
// process updateLoginResponse.Record
MessageBox.Show(String.Format("{0} deleted.", deleteLoginResponse.Record.LoginId));
}
catch (Exception ex)
{
if (wsClient != null) wsClient.Abort();
MessageBox.Show(ex.Message);
}
}

ROLE MANAGEMENT

Getting a List of Roles

Method

GetRoleListResponse getRoleList(GetRoleListRequest request);

Description

This method is used to obtain the roles that have been configured.

To call this method, you need to construct a GetRoleListRequest object with the following properties:

"GetRoleListRequest Object Properties"

public SecurityToken SecurityToken { get; set; }
public string filterCondition { get; set; }
public string sortColumn { get; set; }
public string sortType { get; set; }
public int startRowIndex { get; set; }
public int endRowIndex { get; set; } 
SecurityToken properties:
public long UserId { get; set; } // required
public bool DashboardAdmin { get; set; } // required
public string Username { get; set; } // required
public string CurrentRole { get; set; } // required
public string Token { get; set; } // required
public string ClientId { get; set; } // optional; used to support
// 3rd-party authentication 
GetRoleListResponse has the following properties:
public List<RoleListItem> Records { get; set; }
public bool Success { get; set; } 
public bool ErrorYN { get; set; }
public bool StaleEntity { get; set; }
public String Message { get; set; }
public int totalCount { get; set; }
public long processingTime { get; set; }
public ValidationResults ValidationResults { get; set; } 
RoleListItem properties:
public Int64? RowNum { get; set; }
public Int32? TotalRows { get; set; } 
ValidationResults properties:
public bool IsValid { get; set; }
public ValidationResult[] Results { get; set; } 
ValidationResult properties:
public String Property { get; set; }
public String Message { get; set; }

C# Code Sample

private GetRoleListResponse GetRoleList()
{
RegentEnterpriseServiceClient wsClient = null; 
GetRoleListResponse getRoleListResponse = null; 
// CAUTION: don't wrap client in using statement: 
// http://msdn.microsoft.com/en-us/library/aa355056.aspx
try
{
#region authenticate user – replace with appropriate implementation
SecurityToken securityToken = new SecurityToken()
{
Username = "system",
UserId = -1,
DashboardAdmin = true, 
// provided by Regent. These would be config settings 
ClientId = "CustomerClientId",
Token = "l23kj5hklj3h4l3kj"
};
#endregion authenticate user 
// this would likely be a config setting 
string wsUrl = "https://schoolremwsqa.regenteducation.net/RegentEnterpriseWebService.svc"; 
wsClient = new RegentEnterpriseServiceClient();
wsClient.Endpoint.Address = new System.ServiceModel.EndpointAddress(wsUrl); 
// set up request
GetRoleListRequest getRoleListRequest = new GetRoleListRequest()
{
SecurityToken = securityToken,
filterCondition = "deleted = 0",
sortColumn = "name",
sortType = "desc",
startRowIndex = 0,
endRowIndex = 99999
}; 
// make call
getRoleListResponse = wsClient.getRoleList(getRoleListRequest); 
// check for errors
if (getRoleListResponse == null)
throw new ApplicationException("No response from web service."); 
if (!getRoleListResponse.Success)
throw new ApplicationException(getRoleListResponse.Message);
}
catch (Exception ex)
{
if (wsClient != null) wsClient.Abort();
throw ex;
} 
return getRoleListResponse;
}

Customer Zone Knowledge Base

Regent Award .Net API User Guide

Overview

WSDL Documentation

Adding a Service Reference in Visual Studio

API Security

Important SecurityToken Information

Working with Student Identifiers

Regent Award Student Identifier Lookup C# Example

USER MANAGEMENT

Creating a User

Method

Description

C# Code Sample

Getting User Information

Method

Description

C# Code Sample

Updating a User

Method

Description

C# Code Sample

Deleting a User

Method

Description

C# Code Sample

ROLE MANAGEMENT

Getting a List of Roles

Method

Description

C# Code Sample