Packaging Philosophy Setup Data Elements
- Serhii Hryhorov
- Katie Macpherson (Deactivated)
- Heather Smith
Overview
It is critical that the packaging sequence of funds be properly set up or funds will not be properly considered in the awarding process. The Packaging Philosophy Set-up screen provides the ability to define this awarding sequence for the funds that are available at a given campus.
General Subtab
Field Name | Description | Required/Optional | Type | Values | Business Rules |
|---|---|---|---|---|---|
Name | Name of the Packaging Philosophy | Required | Text box - alphanumeric 90 characters max | ||
Display Name | When text is entered into this field, the Packaging Philosophy Display Name is used throughout the portal. If this textbox is blank, the Packaging Philosophy Name is displayed. | Optional | Text box - 30 characters max | ||
External ID | External ID from the SIS. | Optional | Text box - alphanumeric 40 characters max | ||
Description | When this field is selected, the Packaging Philosophy Description is displayed as informational messaging where the Packaging Philosophy Name or Display Name is used in the portal and used as the definition in the glossary. If this textbox is blank, no messaging displays. | Optional | Text box - 256 characters max | ||
Set as Default Packaging Philosophy for Campus: | Indicates whether the Packaging Philosophy is the default for the Campus. | Optional | Checkbox |
| Only ONE default Packaging Philosophy setup is allowed per campus and the setup must be active to be marked as default. In order to change the default packaging philosophy, you must first "unselect" the default checkbox on the current default packaging philosophy, save, and then make another packaging philosophy the default. |
Active | Indicates whether the Packaging Philosophy is active. | Optional | Checkbox |
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Include in Glossary | When text is entered into this field, the Fund is included in the Glossary and the description is used as the definition. | Optional | Checkbox |
| This configuration only displays if Regent Plan is enabled. |
Include in My Borrowing | When this checkbox is selected, this packaging philosophy is included in the My Borrowing feature. Both the minimum and maximum number of packaging philosophies allowed to be included in the My Borrowing feature is two. | Optional | Checkbox |
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My Borrowing Display Order | The My Borrowing Display Order determines the order in which the Packaging Philosophy options display in the tool. | Required | Dropdown |
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My Borrowing Select Plan Message | When text is entered into this field, the message displays when the user selects a borrowing plan in the My Borrowing feature. | Required | Textbox | You selected <Packaging Philosophy Display Name> plan. If you would like to change your plan, please cancel out this election and select a different Borrowing Plan. - (Default) | |
Fund Name | Displays the name of funds. | View Only | |||
Fund Type | Displays the type of fund. | View Only | |||
Fund Source | Displays the source of the fund. | View Only | |||
Package To | Used to determine the percent or dollar amount to package to. | Required | Drop-down |
| % of Amount of Direct Costs Uses the Total Direct Costs to determine the amount.
Within $ of Unmet COA Uses the COA minus the Package To Amount configured to determine the amount.
Packaging Grids Uses the Packaging Grid Setup to determine the ‘Package To’ limit (e.g. % of COA). This option is only available for non-Title IV funds. % of Full Need Uses Total Need to determine % amount Flat $ of COA Uses Flat amount and is subject to remaining unmet COA Flat % of COA Uses Total of COA to determine % amount and is subject to remaining unmet COA
Flat $ to Direct Cost Uses Flat amount and is subject to remaining unmet Direct Cost Flat % to Direct Cost Uses Total of Direct Cost to determine % amount and is subject to remaining unmet Direct Cost |
Package To Amount | Is used to set the maximum percentage or dollar amount based upon the Package to selection. | Required | Text box - numeric 5 characters max | This field is non-editable if the Package To option is set to Packaging Grids and N/A is displayed. | |
Package Remaining Eligibility Using Accepted Amounts Only | When this field is selected (checked), the system calculates remaining eligibility for this fund after adjusting for previous fund awards in Accepted status only. For example, a school may want to inform students of their balances payable to the school. The school could configure a ‘Student Payments’ fund to package to Direct Costs only, and prioritize that fund later in the Packaging Philosophy. The school would then set the fund to ‘Package Remaining Eligibility Using Accepted Amounts Only.’ If a student at that school has $10,000 in Direct Costs, and the student has $7,500 in Offered-status loans that are ranked earlier in the Packaging Philosophy, then the student will see a ‘Student Payments’ amount of $10,000. If the student then accepts only $1,000 of loans, Regent would repackage the ‘Student Payments’ amount with a value of $9,000. | Required | Checkbox |
| This setting controls whether previously packaged awards will count against the fund's eligibility.
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Auto Package | Optional | Checkbox |
| If the checkbox is selected, the fund will be included in batch packaging, MAP, and other automated packaging processes. | |
Priority
| Required | Text - numeric | Positive numeric values 1-9999 Note: Validation accepts values through 99999, but 9999 is the recommended maximum in Regent Award. | Used to establish the order in which the fund should be packaged. Pell, scholarships, and other non-need based gift aid should be awarded first followed by need-based grants, need-based work, and need-based loans. All non-need based loans should always be listed last in the priority order. |