6.8.0.0 Release Notes
Release | Release 6.8.0.0 |
---|---|
Document Updated | 8/23/24 |
Executive Summary
Regent Education is pleased to announce Regent 6.8.0.0, the latest release of the Regent Enterprise Financial Aid Management System.
The release includes enhancements listed in the 'Enhancements' section below and further defined in the Product Brief. This release also addresses product defects as listed in the 'Bugs' section below.
New/Updated Configuration Options
Admin and User Guide Updates
Enhancements
The following enhancements are included in this release:
Key | Product Selection | Functional Area | Release Note |
---|---|---|---|
Regent Award | Awarding | Title: Fund Setup: Amount Per Payment Period - New Label column Tickets: RS-28124; Description: See Customer Zone Knowledge Base topic https://regenteducation.atlassian.net/wiki/spaces/CZ/pages/263454960 | |
Regent Award | Funds (SEOG / Work Study / State) | Title: State Grants: Automate Florida Student Assistance Grant (FSAG) Tickets: RS-26145; RS-26146; RS-27346; RS-27347; RS-27348; RS-27897; RS-27924; RS-27926; RS-27927; RS-27928; RI-446; Description: See Customer Zone Knowledge Base topics: Florida State Funds - Bright Futures and FSAG, Florida State Funds - Getting Started, and Data Pipeline Import/Export Processes | |
Regent Award | Packaging | Title: Improved Pell Rounding and Formula 3 Updates Tickets: RS-27754; RS-27893; RS-27892; RS-28008; RS-28009; RS-28010; RS-28011; RS-28012; Description: | |
Regent Access | ISIR Processing/Verification | Title: Add “ISIR” Fields to Access Master Form/Access Database Extract File Tickets: RS-27648; RS-27024; RS-27976; Description: The following ISIR-related fields have been added as hidden fields to the master Access application with default values, due to the need of some clients to have the data be included on the Access Database Extract File which is imported into other systems.
See Customer Zone Knowledge Base topic Access - Export Files | |
Regent Award | Not Applicable | Title: SAIG Mailbox Password Criteria Updated in Regent Tickets: RS-27265; RS-26808; Description: Criteria for the ‘Password’ field on the SAIG Credentials page>General tab in Regent and the integration to the SAIG mailbox has been updated to allow the SAIG password to contain special characters. See Customer Zone Knowledge Base topic SAIG Credentials Screen. | |
|
| Title: Data Factory Automation Support for Florida State Grant Awarding: Bright Futures and Florida Student Assistance Grant Tickets: RS-26145; RS-26658; RS-27291; RS-27296; RS-27429; RS-27596; RS-27462; RS-28056; RS-28057; RS-26146; RS-26147; RS-27897; Description: Regent has implemented an import process for the Florida Disbursement Eligibility Report, via new Data Pipeline configuration and new Azure Data Factory functionality, to support a ruleset for awarding of FL State Grants. A ruleset has been developed for awarding of the Bright Futures awards and the Florida Student Assistance Grant, based on imported eligibility report data and other eligibility criteria. Customization of the ruleset is required for use on a client-by-client basis. Clients should contact their Account Manager for more information. A process has also been implemented to export the Florida Grade and Hours Report based on Florida state grant award data. Note: The export data pipeline will utilize a configured query to identify students/awards for reporting. If clients create a query with the same name as the query used by the export data pipeline, the user-created query will be overridden. See Customer Zone Knowledge Base topic Data Pipeline Import/Export Processes. | |
Regent Access | ISIR Processing/Verification | Title: Add City/State Confirmation to Student E-sign Process Tickets: RS-26216; RS-27024; RS-27936; RS-27937; RS-27938; Description: New options have been added to the ‘Student e-Signature Confirmation Options’ field on the Portal tab in Institution Setup:
When selected, a field for the option will be presented and required on the student’s e-signature portion for smart forms in the Student Portal. Entry in the ‘Current City' and ‘Current State’ fields will not be validated against data within the smart form. The purpose of the fields is to capture the student’s location at the time they electronically signed the form, per regulatory requirements of some states. For Smart Forms that have corresponding city and state of e-signature fields included within the form, such as the Access master application, the City and State entered by the student during the e-sign process will appear on the PDF of the form. See Customer Zone Knowledge Base topic https://regenteducation.atlassian.net/wiki/spaces/CZ/pages/1744928913 | |
Regent Award | Funds (SEOG / Work Study / State) | Title: State Grants: Automation for Florida Bright Futures Scholarships Tickets: RS-26145; RS-26147; RS-27992; RS-27993; RS-27994; RS-27995; RS-27996; RS-27997; RS-28001; RS-28002; RS-28007; RS-28124; RI-446; Description: | |
Regent Award | ISIR Processing/Verification | Title: Support for new FTI SAIG Mailbox Tickets: RS-25750; RS-26808; RS-26868; RS-26869; RS-27492; Description: A new ‘FTI-SAIG’ subtab has been added to SAIG Credentials>SAIG: TG Mailboxes in Regent, and TD Client has been installed to support the new FTI SAIG mailbox. The FTI-SAIG tab functionality mirrors the functionality of the ‘General' tab for SAIG but will have only one Process Type selection available: ‘ISIR Import (2024-2025 and forward)’. The ISIR Import Process Type on the General tab, for the SAIG mailbox, will only support imports for 2023-2024 and prior. Only one SAIG mailbox and one FTI SAIG mailbox can be active at a given time. See Customer Zone Knowledge Base topics SAIG Credentials Screen,https://regenteducation.atlassian.net/wiki/spaces/CZ/pages/3370713223. | |
Regent Award | Awarding | Title: State of Illinois MAP Grant Awarding Tickets: RS-27124; RS-26696; RS-27755; RS-27756; RS-27757; RS-27758; RS-27899; RS-27900; RS-27901; RS-27902; Description: Regent has implemented an import process for the IL MAP Grant Eligibility Status File, via new Data Pipeline configuration and new Azure Data Factory functionality, to support a ruleset for awarding of the IL MAP Grant. A ruleset has been developed for awarding of the IL MAP Grant, based on imported IL MAP Grant Eligibility Status File data and other eligibility criteria. Customization of the ruleset is required for use on a client-by-client basis. Clients should contact their Account Manager for more information. A process has also been implemented to export a Payment Request File based on IL MAP Grant award data. Note: The export data pipeline will utilize a configured query to identify students/awards for reporting. The name of the query is ‘IL MAP Grant Payment Request File’. If clients create a query with the same name, the user-created query will be overridden. See Customer Zone Knowledge Base topics Data Pipeline Import/Export Processes, https://regenteducation.atlassian.net/wiki/spaces/CZ/pages/4240834590 |
Bugs
The following bugs are resolved in this release:
Key | Product Selection | Functional Area | Release Note |
---|---|---|---|
Regent Award | Awarding | Problem: Cause: Fix: Testing: | |
Regent Award | Awarding | Problem: Cause: Fix: Testing: | |
Regent Fund | Packaging | Problem: The student is shown as eligible for a specific fund via the Query tool but when the packaging is run, the Regent Award treats the fund as ineligible Cause: Student's UDF values were not storing the datatype due to that RQL query for number comparison return false as it is comparing string to number. Fix: Modified the DataField context to store the DataType and use that datatype when creating Student's UDF data so RQL query work as both datatype is same in the comparison Testing: Find the affected student. run packaging. Make sure that the fund in question is awarded without any issues. | |
Regent Award | Awarding | Problem: Cause: Fix: Testing: | |
Regent Award | Awarding | Problem: Cause: Fix: Testing: | |
Regent Award | Awarding | Problem: Cause: Fix: Testing: | |
Regent Award | Awarding | Problem: Unsub loan award amounts are zeroed out for unknown reason in Lower Level HIPPA Programs, although they are already paid as disbursements Cause: There was a gap in Regent Award logic that caused the HPPA month calculation for lower eligible programs to return 0. This then caused the lookup for the combined limit to return 0 as well, which led to the cancellation of awards. Fix: The HPPA month method has been fixed to return the correct HPPA for lower eligible programs. Testing: Find the affected student. Run the packaging. Review the Unsub loan. It should be non-zero. | |
Regent Award | Funds (SEOG / Work Study / State) | Problem: SEOG for client was being packaged in the 24-25 FAY even though Pell was not awarded in the same term, contrary to packaging rules. Cause: Error in 24-25 ruleset logic for client. Fix: The ruleset was updated with new logic handling the packaging of 24-25 and subsequent FAYs. Testing: Find the affected student. Run packaging. The Pell and FSEOG are awarded in the same term. | |
Regent Award | Configuration/Setup | Problem: ‘VA Educational Benefits’ section is missing when FAY 24-25 is selected at CFP tab for Communication templates Cause: To Show/Hide sections' logic was checking only FAY 2023-2024 Fix: To Show/Hide sections, updated condition to check FAY 2023-2024 or forward Testing: Find the communication template. Click ‘Edit’. Select FAY 24-25. Confirm that ‘VA Educational Benefits’ section is visible | |
Regent Access | Scripts | Problem: Cause: Fix: Testing: | |
Regent Award | Configuration/Setup | Problem: Cause: Fix: Testing: | |
Regent Award | Documents | Problem: Cause: Fix: Testing: | |
Student Experience | Student Experience | Problem: Parent State of Legal Residence question in Parent Contact Information section of 24-25 Master Access Application was required, but student could skip it and it resulted in bad data on PDF and CSV files. Cause: Parent State of Legal Residence question defaulted to Students Permanent State question. Fix: The default option for Parent State of Legal Residence question was cleared since parent and student can live in different states. Testing: Waive 24-25 Master Access Application for the reported student and add new one, ensure that Parent State of Legal Residence does not have default value and data is accurate in PDF file. | |
Regent Award | ISIR Processing/Verification | Problem: Cause: Fix: Testing: | |
Regent Award | Documents | Problem: Cause: Fix: Because the document create date is not a searchable item for import student documents, so if there are 2 documents with same document external ID and same scope value, the User will now receive an error in the Process Log. To actually update a student in that situation a User must add a Document Requirement External Id to the ISD file. Testing: | |
Regent Award | Documents | Problem: The import Student Documents process does not create new documents during the import Cause: There was a logic gap in matching the Document Requirement by studentId + documentId + documentScope which caused a non-match on documentRequirementExternalId to match an existing Document Requirement and failed to create it. Fix: The logic was improved to ensure that a new Document Requirement R is created every time Testing: Import the XML file with the document requirements via Import Student Documents (XML). Find the affected student. Run packaging. Review the documents tab. The document are created | |
Regent Award | Awarding | Problem: Cause: Fix: Testing: |
Scripts
The following scripts relate to this release:
Key | Functional Area | Release Note |
---|---|---|
Scripts | Purpose of Script: Data Changed by the Script: How to Access the Script: How to Test the Script: |
Data Views
The following data views relate to this release:
Key | Functional Area | Release Note |
---|---|---|
Data Views | Title: Data View Updates per 6.8.0.0 Release Tickets: RS-28067; Description: The following Data Views were created per changes to existing tables:
The following Data View was created per creation of a new table:
See the Customer Zone Knowledge Base topic Regent Award Data View Data Dictionary |