Regent Award will import a student’s personal and enrollment information through a file exported from an educational institution’s Admission and Registration system. This Admission and Registration system is also referred to as a Student Information System, or SIS. Personal information, such as student’s name, address, and SS# are contained in the SIS. It also contains a student’s enrollment information such as their program of study, and classes in which they are enrolled. Regent Award needs the personal data provided by the SIS to identify individual students across all systems. The enrollment data will be used by Regent Award to establish financial aid eligibility.

The SIS shares this data with Regent Award, through an .xml file type (Fig. 1a), in a process referred to as Student Batch Load (SBL). SBL files can be setup to automatically import into Regent Award or can be manually imported within Regent Award under the Processes menu.

The SBL Process

Figure 1a.

Sample SBL in an .xml file format. Pieces of personal and enrollment data have been highlighted.

SBL.xml Example

For a Closer Review

Download this SBL Sample

How to open an .xml file

Use a text editor or source code editor. The following applications are free.
Windows - Notepad++
OS X - TextWrangler