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Introduction

In the Awarding Tool, an Eligible Amount and Award Amount for students are calculated and returned for user review/approval, based on user-selected query, fund, and period information. Users adjust the calculated award amounts for students, if needed, then approve the amounts and execute awarding.

Overview

The Awarding Tool is available in the Regent Tools menu for clients with a Regent Fund license and users with the ‘View Awarding Tool’ permission enabled.

The Awarding Tool function is comprised of two separate steps, or processes: Awarding Tool: Selections and Awarding Tool: Results. To perform these processes, a user must have ‘Edit Awarding Tool: Selections’ and ‘Edit Awarding Tool: Results’ permissions enabled, respectively.

Awarding Tool processes are dependent upon:

  1. Queries set up in the Query Tool (which is dependent on student data being set up in Regent)

  2. Funds configured in Fund Setup

  3. Ranking and Priority set up in the Ranking and Priority Tool, if applicable

Processes

Awarding Tool Process Grid

Records in the grid at the top of the Awarding Tool page are created when the first of the two processes when the tool (Awarding Tool: Selections) is executed. Each row in the grid contains information about Awarding Tool process runs, for processes executed in the last sixty days. After sixty days from the latest process date--the Selections Process Date if the Results Process has not been run, or the Results Process Date if both processes have been run--the record will be purged from the grid.

When the user selects a row in the grid, “view only” data for the process will be displayed on the subpages below the grid. Statuses of the process grid records are explained in the sections below.

Awarding Tool: Selections

Awarding Tool: Results

Process Log

option for ALL AT awards to be Manual- explain configuration option

that this is not intended for Pell, TEACH, and Direct Loans for which eligibility and awarding are determined by existing federal requirements in the Regent code.

Award Amount with Existing Awards- existing award will be updated to new amount

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