Page Comparison

RS-16039

Regent Award

Technical Design

Title: Script Update to address Budget-related Data Inconsistencies

Ticket: RS-16039;

Description:
Regent uses internal fields on awarding-related tables to track Fund Budget information. Some of these internal fields have become inconsistent over time. This cleanup script, which is automatically included with Release 5.2 and only needs to be run once during the 5.2 upgrade, corrects inconsistencies with these internal fields. Schools may notice the updates when viewing budget-related fields on an award; for example, "Budget Amount" on the Awards Tab details. Please note: Activity Log Entries will reference ‘RS-15206’ as the script number.

In addition, clients that need updated budget information data on Fund Setup in Regent Award, should request execution of the data clean-up script referenced in ticket RS-15071.

RS-19635

Regent Award

Technical Design

Purpose of Script:
The build script supports the new point-in-time External Transfers by triggering the Course Enrollment Rollup process upon upgrade to 5.2.0.0. It ensures that current Direct Loan awards will remain at their current grade level for calculating grade-level progression when those awards are calculated using existing External Transfer units.

Data Changed by the Script:
The build script populates the unit counts for the new program-level field, Total External Transfer Progression Units Ended Before Program Start.

How to Access the Script:
The script is included in the deployment of the 5.2.0.0 release. Each customer will receive this script update automatically when they upgrade to the 5.2.0.0 release. Note, the release may take longer than usual to deploy, due to this update.

How to Test the Script:
Upgrade to 5.2.0.0. After the upgrade, in the Process Log, confirm the CE Rollup process has completed. Navigate to an undergraduate student who has External Transfer units received prior to the program's start, and who has a Direct Loan with an increased grade level displayed on the Academic Plan. Package the student. Confirm the student's grade level does not change.

RS-19235

Regent Award

Technical Design

Purpose of Script:
The build script ensures that course data changes will finish processing so they can be used for packaging.

Data Changed by the Script:
The build script updates the course enrollment data records used for packaging, for students whose updates may have not fully completed in the past.

How to Access the Script:
The script is included in the deployment of the 5.2.0.0 release. Each customer will receive the script update automatically when they upgrade to the 5.2.0.0 release. Note, the upgrade may take more time than usual, due to these updates.

How to Test the Script:
Locate an affected student known to have course data that was not fully processed. View the student's Academic Plan. Upgrade to the 5.2.0.0 release. After the upgrade, check the Process Log and confirm the CE Rollup process is completed. Package the student. View the Academic Plan. Confirm the student's Academic Plan and awards are packaged according to their current course data.