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AY0 awards are excluded from the Export COD process.
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Click on the file name to download the file from the Process Log Details. Then go to EDConnect and upload the file. Alternatively, use Regent's integration with the SAIG Mailbox to transmit the file to COD.
Note: If you are (or use) a Third-Party Servicer to submit records to COD, the <Source> element of the COD Export files must specify that. In order to properly submit this information in the COD Export files, set the Third-Party Servicer indicator to Yes in Institution Setup, Campus Setup (Inherit), and/or Site Setup (Inherit) to indicate the COD Source ID is for a Third-Party Servicer.
Export COD Options
The user must ALWAYS select either the "Originations" or the "Disbursement Records" option. The user cannot leave both of these options blank when completing a COD Export, and one of these two must be selected if negative transactions are also being exported.
- Originations (DRI = False): Only disbursements that are flagged as DRI=false are included in the COD Export
- Disbursement Records (DRI = True): Only disbursements that are flagged DRI=true are included in the COD Export
- Negative Transactions Only: Only disbursements that are flagged as a negative transaction are included in the COD Export. A negative transaction would be defined as a disbursement amount that is less than the amount previously accepted at COD.
Typically the "Negative Transactions" would be a COD Export process where the "Disbursements" and "Negative Transactions Only" checkboxes are both selected. The everyday originations would be a process where only the "Originations" checkbox is selected.
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Overview
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Export Fund Awarding Information File Data Fields
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Field Name | Descriptions | Required/Optional | Type | Values | Business Rules |
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- Originations
- Disbursements
- Negative Transactions Only
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When the user executes the Export COD process, Regent Award performs a validation check specific to non-originated awards.
For AY-based awards:
Regent uses the first enrollment in the award's loan period (as defined on the Awards tab) for AY-based awards. Regent then checks the "Origination Offset" and "Minimum Enrollment Status to Originate" settings in the Disbursement Schedule Setup to determine origination rules. AY-based awards must originate based on the first eligible payment period, with the payment period start date on or after the Loan Period's start date
For FAY based awards:
For FAY based awards (Pell/TEACH) the first payment period for the award is the first payment period that contains Disbursements with an amount > $0. FAY-based awards must originate based on the first eligible payment period for the FAY, including PPs that start before the FAY start date. FAY-based awards in eligible crossover terms will originate before the FAY's start date. For example, Regent Award can originate and disburse a 2018 Pell for an eligible crossover term that starts 4/17/17 and ends 7/18/17.
Important Note: Both Pell and Loans can pay before July 1st, which is the earliest COD origination. Disbursement dates are limited by the timing of the COD updates each year (typically in late March) performed via the Regulatory Updates. The main requirement is that the payment period (for FAY-scoped funds) and the loan period (for AY-scoped funds) must be scheduled to cross over June 30th into the paying a FAY.
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Institution | Institution for which the exported data will be applicable. | Required | Drop down |
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Originations are where the R8 DRIReleaseDate=false.
- Only include disbursements that are DRI=false then only include those awards and students in the export
Disbursement Records are where the R8 DRIReleaseDate=true.
- Only include disbursements that are DRI=true then only include those awards and students in the export
The user must ALWAYS select either the "Originations" or the "Disbursements" option, cannot leave both blank and one of these two must be elected if negative transactions are being exported.
All Institutions for which the user has ‘View Student’ permission. | Only one Institution at a time can be selected.
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Campus | Campus(es) for which the exported data will be applicable. | Required | Drop down | All Campuses for the selected Institution. | Institution must be selected first. At least one selection is required. ‘Select all Campuses’ checkbox is available that will automatically pull all Campuses to the selection grid. |
Site | Allows the user to select all students, or, choose specific students to export. | Optional | Checkbox |
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- Pell Grant
- TEACH Grant
- Direct Subsidized
- Direct Unsubsidized Loan
- Direct Parent PLUS
- Direct Graduate PLUS Loan
campuses must be selected first. At least one selection is required. ‘Select all Sites’ checkbox is available that will automatically pull all Sites to the selection grid. | |||||
Export | Starts the Export process | Optional | Button | ||
Cancel | Cancels the Export Process | Optional | Button | ||
Save Selected Parameters | Allows the chosen parameters to be saved for future exporting or scheduling of the COD export process. For more information, see Saving Process Parameter Sets | Optional | Button |
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Downloading Previously Sent COD Records
Click the Process Log in the Processes bar on your Dashboard. In the table search for the Export COD file that you want to re-download, and click on the row. At the bottom right of the page, click on the file name to download it. Then, go to EDConnect and upload the file. Alternatively, use the SAIG Send/Resend Files; View Sent and Received Files; Import Unprocessed Files Screen to re-transmit files that were previously sent to COD.
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