SOP Title: Manually Adding Federal Work Study | ||
Document #: {} | Revision #: 1.0 | Effective Date: MM/DD/YYYY |
Author: {NAME} | Reviewer: {NAME} | Approver: {NAME} |
1. Purpose
These procedures will guide {INSERT TEAM NAME} through list process(es)
2. Scope
The {INSERT CLIENT TEAM NAME} will be impacted by this procedure.
3. Roles and Responsibility
{INSERT ROLE or DEPT NAME} with a {define role} will be responsible for list action
{INSERT ROLE or DEPT NAME} will be responsible for list action share.
4. Definitions
TERM | Definition |
Term | Definition |
5. Procedure
5.1
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Manually Adding a FWS Employer
Actors
Student
User with appropriate permissions
Regent Award
Pre-condition
Student has FWS award
Student has been hired
Basic Flow
The User navigates to the Work Study tab
...
Clicks ‘Add New Record’ under the Employers tab
...
Adds department name
...
Selects job type from dropdown or leave blank for regular, on-campus
...
Adds the Pay Rate
...
Chooses the Start and End dates
...
Includes the Supervisory contact information [Name, Phone Number, Email Address]
...
Clicks Save
Post-condition
Student has employer information added
...
5.2
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Manually Adding
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FWS Earnings
Actors
Student
User with appropriate permissions
Regent Award
Pre-condition
Student has FWS award
Student has been hired
Student has received earnings
Basic Flow
The User navigates to the Work Study tab
...
Selects add new record for the applicable payment period under the Earnings tab
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Selects the Federal award year and FWS fund
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Adds the payroll period end date and net amount paid
...
Chooses the paid date
...
Enters the transaction id
...
Clicks Save
...
Earnings will reflect total award, total paid, and remaining balance per payment period
...
Post-condition
Student has earnings information added
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