1.    Purpose

These procedures will guide {INSERT TEAM NAME} through list process(es)

2.    Scope

The {INSERT CLIENT TEAM NAME} will be impacted by this procedure.

3.    Roles and Responsibility

{INSERT ROLE or DEPT NAME} with a {define role} will be responsible for list action

{INSERT ROLE or DEPT NAME} will be responsible for list action share.

4.    Definitions

5.    Procedure

5.1 Manually Adding a FWS Employer

Actors

• Student

• User with appropriate permissions

• Regent Award

Pre-condition

• Student has FWS award

• Student has been hired

Basic Flow

1. The User navigates to the Work Study tab

   1. Clicks ‘Add New Record’ under the Employers tab

   2. Adds department name

   3. Selects job type from dropdown or leave blank for regular, on-campus

   4. Adds the Pay Rate

   5. Chooses the Start and End dates

   6. Includes the Supervisory contact information [Name, Phone Number, Email Address]

   7. Clicks Save

Post-condition

• Student has employer information added

5.2 Manually Adding FWS Earnings

Actors

• Student

• User with appropriate permissions

• Regent Award

Pre-condition

• Student has FWS award

• Student has been hired

• Student has received earnings

Basic Flow

1. The User navigates to the Work Study tab

   1. Selects add new record for the applicable payment period under the Earnings tab

   2. Selects the Federal award year and FWS fund

   3. Adds the payroll period end date and net amount paid

   4. Chooses the paid date

   5. Enters the transaction id

   6. Clicks Save

2. Earnings will reflect total award, total paid, and remaining balance per payment period

Post-condition

• Student has earnings information added