...

5.1 Manually Adding a FWS Employer

Actors

• Student

• User with appropriate permissions

• Regent Award

Pre-

...

conditions

• Student has FWS awardFederal Work Study (FWS) awarded

• Student has been hired at an employer

Basic Flow

1. The User navigates to the Work Study tab

   1. Clicks ‘Add New Record’ under the Employers tab

      Image Added

   2. Adds department name

   3. Selects job type from dropdown or leave blank for regular, on-campus

   4. Adds the Pay Rate

   5. Chooses the Start and End dates

   6. Includes the Supervisory contact information [Name, Phone Number, Email Address]

   7. Clicks Save
      

      Image Added

Post-condition

• Student has employer information added

...

5.2 Manually Adding FWS Earnings

Actors

...

• User with appropriate permissions

• Regent Award

Pre-condition

• Student has a FWS award

• Student has been hiredFWS earnings

• Student has received Work Study earnings

Basic Flow

1. The User navigates to the student

2. Selects Work Study tab, Earnings sub-tab

   1. Selects add new record + Add New Record for the applicable payment period under the Earnings tab

   2. Selects the Federal award year and FWS fund

   3. Adds the payroll period end date and net amount paid

   4. Chooses the paid date

   5. Enters the transaction id

   6. Clicks Save

3. Earnings will reflect total award, total paid, and remaining balance per payment period

...

1. 1. Image Added

2. Enters the Earnings information for the transaction record.

   1. Federal Award Year (FAY)

   2. Fund (e.g. Federal Work Study)

   3. Payroll Period End Date

   4. Paid Date (cannot be blank)

   5. Notes

   6. Gross Paid Amount

   7. Transaction ID (cannot be blank; max 20 characters)
      

      Image Added

3. Clicks Save

4. Package the student, such as using the Modify Academic Plan (MAP) wizard

Post-condition

• Student has earnings information added

...