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It's important that disbursement information, including the actual disbursement date, is accurate at COD, and in Regent Award. However, there are times when the school cannot import the EST for AR file into their AR system until a different date. This could be caused by Potential reasons may be a delay in receiving a response from COD, timing issue on the school's side, restrict processes on an individual student record, or by a systemic issue. Therefore, schools need the ability to update the driReleaseDate on impacted disbursements. To assist with this, Regent offers the ability to update the A/R release date for a disbursement. This feature is permission-based and accessible via the “Update A/R Release Date” button on the Process Log Details section for the EST for AR process where the student was actually paid.
Since ultimately, the The disbursement release date gets is set based on the EST for DRI process, if . If a delay occurs between the day that the EST for DRI process is run , and the day that the EST for A/R process is run, the A/R Release Date (disbursement date) must be updated to reflect the true disbursement date. To do so, select the "Update AR Release Date" button from the EST for A/R process you wish to update.
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All disbursements that have only one actual EST transaction record, which is included in the chosen EST file(s) will have the Disbursement Release date updated in Regent Award. Note, the XML file content itself will not be updated.
In order to then update to update the disbursement dates on COD, the COD export process will need to be executed and the resulting file(s) transmitted to COD. Regent award Award updates the disbursement date by sending a new sequence number for the disbursement. For example:
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