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Regent Award offers two types of Export Student Transaction (EST) Processes, both of which are required for

successful disbursement of funds to a student.  The EST for DRI process sets the DRI flag for export to COD.  Once COD accepts the disbursement, the EST for

A/R process is used to create

an XML file which is then imported into the school's

A/R system to update student accounts with the related disbursement information.

The

process flow for paying disbursements out of Regent Award is as follows:

1. EST for DRI is run
   • This process sets the "intialDRIReleaseDate" on the Regent Award disbursement to the current date of the EST process
2. COD Export is run
   • Newly released disbursements are sent to COD.
3. COD sends an RS file back to the school
   • RS file is imported.  This updates the released flag on the Regent Award disbursement record if COD has accepted the disbursement.
4. EST for A/R (Actual) is run
   • If the released disbursement was accepted by COD, the "driReleaseDate" on the Regent Award disbursement is set from the "intialDRIReleaseDate" value set during the prior EST for DRI run (Step 1 above).

It's important that disbursement information, including the actual disbursement date, is accurate at COD, and in Regent Award.  However, there are times when the school cannot import the EST for AR file into their AR system until a different date.  This could be caused by a delay in receiving a response from COD, restrict processes on an individual student record, or by a systemic issue.  Therefore, schools need the ability to update the driReleaseDate on impacted disbursements.  To assist with this, Regent offers the ability to update the

A/R release date for a disbursement.  This feature is permission-based and accessible via the “Update A/R Release Date” button on the Process Log Details section for the EST for AR process where the student was actually paid

The process flow is typically as follows.

.

Ultimately, the disbursement release date gets set based on the EST for DRI process.  When this date needs to be updated with the date the student was actually disbursed, the  and, depending on the time it takes to process, the date could be different from the date when EST for AR is run. The user can choose to update the Disbursement Release date for specific files vs. all the files generated by an EST process. After selecting files to update, the Release Date will be updated on disbursements contained in those files, where applicable.

Access to this feature is permission-based.

COD Code export example:

COD Export prior to the EST update:

<DisbursementNumber>1</DisbursementNumber>
<DisbursementAmount>2000</DisbursementAmount>
<DisbursementDate>2017-01-18</DisbursementDate>
<SequenceNumber>1</SequenceNumber>

COD Export after the EST update – note this is the same R8 Disbursement record:

<DisbursementNumber>1</DisbursementNumber>
<DisbursementAmount>2000</DisbursementAmount>
<DisbursementDate>2017-01-19</DisbursementDate>
<SequenceNumber>2</SequenceNumber>