Name

Name of the Packaging Philosophy

Required

Text box - alphanumeric 90 characters max

Display Name

When text is entered into this field, the Packaging Philosophy Display Name is used throughout the portal. If this textbox is blank, the Packaging Philosophy Name is displayed.

Optional

Text box - 30 characters max

External ID

External ID from the SIS.

Optional

Text box - alphanumeric 40 characters max

Description

When this field is selected, the Packaging Philosophy Description is displayed as informational messaging where the Packaging Philosophy Name or Display Name is used in the portal and used as the definition in the glossary. If this textbox is blank, no messaging displays.

Optional

Text box - 256 characters max

Set as Default Packaging Philosophy for Campus:

Indicates whether the Packaging Philosophy is the default for the Campus.

Optional

Checkbox

• Selected 

• Unselected (default)

Only ONE default Packaging Philosophy setup is allowed per campus and the setup must be active to be marked as default.

In order to change the default packaging philosophy, you must first "unselect" the default checkbox on the current default packaging philosophy, save, and then make another packaging philosophy the default.

Active

Indicates whether the Packaging Philosophy is active.

Optional

Checkbox

• Selected (default)

• Unselected

Include in Glossary

When text is entered into this field, the Fund is included in the Glossary and the description is used as the definition.

Optional

Checkbox

• Selected

• Unselected (default)

This configuration only displays if Regent Plan is enabled.

Include in My Borrowing

When this checkbox is selected, this packaging philosophy is included in the My Borrowing feature. Both the minimum and maximum number of packaging philosophies allowed to be included in the My Borrowing feature is two.

Optional

Checkbox

• Selected

• Unselected (default)

• A maximum of two packaging philosophies are allowed to be configured to be included in My Borrowing.

• If a user attempts to set more than two packaging philosophies to be included in My Borrowing, an error message displays.

My Borrowing Display Order

The My Borrowing Display Order determines the order in which the Packaging Philosophy options display in the tool.

Required

Dropdown

• 1

• 2

My Borrowing Select Plan Message

When text is entered into this field, the message displays when the user selects a borrowing plan in the My Borrowing feature.

Required

Textbox

You selected <Packaging Philosophy Display Name> plan. If you would like to change your plan, please cancel out this election and select a different Borrowing Plan. - (Default)

Fund Name

Displays the name of funds.

View Only

Fund Type

Displays the type of fund.

View Only

Fund Source

Displays the source of the fund.

View Only

Package To

Used to determine the percent or dollar amount to package to.

Required

Drop-down

• % of Amount of Direct Costs

• Within $ of Amount of Direct Costs

• % of Amount Billed By Institution

• Within $ of Amount Billed By Institution

• % of FM Need

• Within  $ of FM Unmet Need

• % of COA

• Within  $ of Unmet COA

• % of Additional COA Requirement

• Within $ of Additional COA Requirement

• Packaging Grids

  1. Do not display this option in the dropdown for Title IV funds (i.e. Subsidized Loans, Unsubsidized Loans, Parent PLUS Loans, Grad PLUS Loans, FWS, TEACH, IASG, Perkins and FSEOG)

• Within $ of Full Need

• Packaging Grids

• % of Full Need

• Flat Amount to COA

• Flat % of COA

• Flat Amount to Direct Cost

• Flat % to Direct Cost

% of Amount of Direct Costs

Uses the Total Direct Costs to determine the amount.

• e.g. Direct Cots are $5,000 and Package To Amount is 75%.  The amount is limited to $3,750 (75% of $5,000).

Within $ of Unmet COA

Uses the COA minus the Package To Amount configured to determine the amount.

• e.g. COA is $8,000 and Package To Amount is $1,000. The amount is limited to $7,000 ($8,000 minus $1,000).

Packaging Grids

Uses the Packaging Grid Setup to determine the ‘Package To’ limit (e.g. % of COA). This option is only available for non-Title IV funds.

% of Full Need

Uses Total Need to determine % amount

Flat $ of COA 

Uses Flat amount and is subject to remaining unmet COA 

Flat % of COA

Uses Total of COA to determine % amount and is subject to remaining unmet COA 

• e.g. Flat % of COA configured with 5%. If unmet COA is $4,500 and the total COA is $100,000 the amount would be ($100,000 * 5%) $5,000, limited to $4,500 due to  $4,500 remaining unmet COA.

Flat $ to Direct Cost 

Uses Flat amount and is subject to remaining unmet Direct Cost 

Flat % to Direct Cost

Uses Total of Direct Cost to determine % amount and is subject to remaining unmet Direct Cost

Package To Amount

Is used to set the maximum percentage or dollar amount based upon the Package to selection.

Required

Text box - numeric 5 characters max

This field is non-editable if the Package To option is set to Packaging Grids and N/A is displayed.

Package Remaining Eligibility Using Accepted Amounts Only

When this field is selected (checked), the system calculates remaining eligibility for this fund after adjusting for previous fund awards in Accepted status only.

For example, a school may want to inform students of their balances payable to the school. The school could configure a ‘Student Payments’ fund to package to Direct Costs only, and prioritize that fund later in the Packaging Philosophy. The school would then set the fund to ‘Package Remaining Eligibility Using Accepted Amounts Only.’ If a student at that school has $10,000 in Direct Costs, and the student has $7,500 in Offered-status loans that are ranked earlier in the Packaging Philosophy, then the student will see a ‘Student Payments’ amount of $10,000. If the student then accepts only $1,000 of loans, Regent would repackage the ‘Student Payments’ amount with a value of $9,000.

Required

Checkbox

• Selected

• Unselected (default)

This setting controls whether previously packaged awards will count against the fund's eligibility.

• When this field is not selected (unchecked), the system calculates remaining eligibility for this fund after accounting for all previous offered funds, regardless of their award status.

• When this field is selected (checked), the system calculates remaining eligibility for this fund after adjusting for previous fund awards in Accepted status only.

Auto Package

Optional

Checkbox

• Selected

• Unselected (default)

If the checkbox is selected, the fund will be included in batch packaging, MAP, and other automated packaging processes.

Priority

Required

Text

-

numeric

Positive numeric values 1-9999

Note: Validation accepts values through 99999, but 9999 is the recommended maximum in Regent Award.

Used to establish the order in which the fund should be packaged. Pell, scholarships, and other non-need based gift aid should be awarded first followed by need-based grants, need-based work, and need-based loans. All non-need based loans should always be listed last in the priority order.