- Standard Disbursement Schedule: Regent Award will automatically create a disbursement schedule for each fund, as the fund is created in the system.
- Single Term Loan Disbursement Schedule: Regent Award will make this schedule available when "Multi-disbursement required for Single Term Loans" is checked from the Fund Setup screen.
- First-Time Borrower Schedule: Regent Award will make this schedule available when "Delay 1st Disbursement 30 days for first-time borrowers" is checked from the Fund Setup screen. The 30-day hold does NOT apply to a second or subsequent payment period.
- Single Term Loan/First-Time Borrower Disbursement Schedule: Regent Award will make this schedule available when both "Multi-disbursement required for Single Term Loans" and "Delay 1st Disbursement 30 days for first-time borrowers" is checked from the Fund Setup screen.
- If a student is identified as a first-time borrower, the first-time borrower disbursement schedule should be applied to the First Term of the student's first Loan Period. So, if a first-time borrower has both Sub and Unsub in that first loan period, and both awards have a 30-day hold for first-time borrowers, both the Sub and Unsub loans should be delayed for the 30 days.
- If a student is identified as a first-time borrower, the first-time borrower disbursement schedule should be applied to the First Term of the student's first Loan Period. Any funds with a 30-day hold disbursement schedule for first-time borrowers may not have any disbursements scheduled in the First Payment Period until 30 days have elapsed.
- Abbreviated Periods greater than four months in length. If the abbreviated period (which is a single PP) is greater than four months, the school MUST make multiple disbursements even if the school is not required to make multiple disbursements. The disbursements must be made at the beginning of the PP and at calendar midpoint of the PP.
- Abbreviated Periods less than or equal to four months in length. If the abbreviated period (which is a single PP) is less than or equal to four months in length:
- If the school is not required to make multiple disbursements, then the full amount of the award can be disbursed in a single payment at the beginning of the PP.
- Schools who ARE required to make multiple disbursements must make multiple disbursements at the beginning of the PP and at calendar midpoint of the PP.
Shall provide the ability to delay the origination of awards. These options only apply to those awards not yet accepted by COD (i.e. not originated).
The disbursement schedule to be used for the award, with regard to these options, is determined by determining the first Payment Period (PP) (by start date) for the award to be exported to COD and using this to determine the first Disbursement Schedule for the award. From this first PP we also link to the 'first' Enrollment for the Award and use those values with the related origination options.
Shall allow the user to enter a number of days prior to the start date of the Award Period, to originate the loan.
Shall allow the user to select a unit type (Enrolled Unit Type for Origination) and enrollment level (Minimum Enrollment Status to Originate) to be used as the basis for when the award should be originated.
These two fields must both be entered in order to originate based on enrollment.
If all three origination fields are used, all items will need to be satisfied as true in order to originate.
General Subtab
Field Name | Description | Required/Optional | Type | Value | Business Rules |
|---|---|---|---|---|---|
Name | Required | Text box - alphanumeric 50 characters max | Used to identify the disbursement setup. | ||
Fund Name | Required | Drop-down | List of all available funds at the Campus. | Used to select the fund to be associated with this disbursement schedule. | |
Effective Start Date | Required | Date Picker | Date | If the PP/term start date falls on or after the effective start date, then this Disbursement Schedule should be used for the PP/term. | |
Effective End Date | Optional | Date Picker | Date | If the PP/term start date falls on or before the effective end date, then this Disbursement Schedule should be used for the PP/term. | |
Origination Offset | The number of days prior to the start date of the Award Period, to originate the loan. | Optional | Text box - numerical 3 characters max | -365 to 365 | Enter a negative number to set the number of days prior to the start date of the award period, to originate the selected funds. Enter a positive number to set the number of days after the start date of the award period, to originate the selected funds. If no origination options are chosen, the fund will be originated upon acceptance. |
Enrolled Unit Type for Origination | Required (If "Minimum Enrollment Status to Originate" is chosen). Otherwise, optional | Drop-down |
| The type of units which will be used to determine when the system will originate the award at COD. If nothing is selected, the system will only use the Origination Offset.
Units include course data added by SBL and by Course Adjustments. | |
Minimum Enrollment Status to Originate | Required (if "Enrollment Unit Type for Origination" is chosen). Otherwise, optional | Drop-down |
| Used to determine the minimum enrollment level the student must have in order to originate the award. | |
Non-disbursable Fund | Required | Drop-down |
| Non-disbursable funds normally will have a blank disbursement schedule, and will not be included in any EST Export However, when running the Expected EST process, there is an option to 'Include Non-Disbursable Funds" in the export file. If the "Non-disbursable fund" option is selected, "Disburse on Attended Census Enrollment Intensity Percentage" should be disabled. | |
| Schedule disbursements using | Required | Drop-down |
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| Require attendance for disbursement | Required | Drop-down |
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Confirm Current Attendance Prior to Disbursement | If "Unselected", Regent Award will not check for current attendance in a term/payment period prior to disbursing a fund. If "Selected", Regent Award will check to ensure there is current attendance in any term/payment period prior to disbursing a fund. | Optional | Checkbox |
| Current attendance means: As of TODAY, the student has at least one course with:
OR The disbursement is a PWD resulting from a finalized R2T4
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Disburse on Attended Census Enrollment Intensity Percentage (Formerly: Disburse on Enrollment Level Units) | Optional | Drop-down |
| See Disbursement Based on Attendance for more details. This setting only applies to term-based programs ONLY. This setting is available for Pell Disbursement Schedules ONLY. When 'Attended Census EIP' is selected, the disbursement release criteria will be based on the sum of the student's census units that have attendance: Attended Census Program Applicable Units + Attended Census Remedial Qualified Units + Course Adjustment Total Attended Program Applicable Units. Regent will create disbursements for the student as the Enrollment Intensity unit values are met. The student must not have any packaging blockers that restrict disbursements. When the 'Attended Census EIP' option is selected, a modified version of the Disbursement Schedule will be displayed that allows for only 1 disbursement to be configured.
If the Disbursement Schedule already has 1 disbursement with EST Release Criteria setup or greater than 1 disbursement setup, this field will be disabled. The Disbursement Schedule will need to be modified to remove the 2nd and greater disbursements and/or the EST Release criteria in order to make the "Disburse on Attended Census Enrollment Intensity Percentage" field available. There is NO impact to non-Standard Disbursement Schedules:
If the "Non-disbursable fund" option is checked, "" should be disabled. If the user sets "Disburse on Attended Census Enrollment Intensity Percentage" to "Attended Census EIP" and then selects the option for "Non-Disbursable Fund," then "Disburse on Attended Census Enrollment Intensity Percentage" will become unavailable and its value will be unselected (none) | |
Confirm Attendance in All PA Units Prior to Disbursement | When this option is Yes, before exporting a positive student transaction for the fund, the system will check that the student has posted attendance in all non-withdrawn registered units in the payment period. The system checks for attendance in all non-withdrawn, non-transfer courses that are either Program Applicable or Qualified Remedial. The system disregards any units in courses that are withdrawn, transfer, disqualified repeat, or disqualified remedial courses. This setting does not limit negative transactions (refunds). It also does not limit post-withdrawal disbursements resulting from a Finalized R2T4. | Required (defaults to No) | Drop-down |
| A user cannot configure both “Disburse on Attended Census Enrollment Intensity Percentage” and “Confirm Attendance in All PA Units Prior to Disbursement” (a special Pell-only setting).
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Restrict Disbursements for Subscription Period Programs | This setting applies to terms in Subscription Period programs ONLY. When this setting is selected, the disbursements are not released for a term until a student meets the expected minimum number of cumulative total Subscription Period units for disbursement for the term and program. If the term has started, the student must also post attendance during the Subscription Period term. Users may also add a Course Adjustment to add the Subscription Period Minimum Cumulative Units for Disbursement. | Required (defaults to Yes) | Drop-down Displayed as a checkbox in view-only mode |
| A user cannot configure both “Disburse on Attended Census Enrollment Intensity Percentage” and “Restrict Disbursements for Subscription Period Programs.” |
Standard Disbursement Schedule | |||||
Auto Adjust Offsets | Optional | Checkbox |
| If a disbursement is delayed, checking this box automatically adjusts the remaining disbursements to occur the same number of days later(instead of keeping their original scheduled date), as the first disbursement occurred. | |
Active | Optional | Checkbox |
| Use these Checkboxes to activate the offsets you want to use. | |
Disbursement Number | Required | Text box - numeric 2 characters max | Used to set up one or more disbursements per term/payment period. | ||
Disbursement % | Required | Text box - numeric percentage | 0 thru 100 | Used to determine the percentage of the total payment period award amount to release as each offset is satisfied. The total offset percentage amounts must equal 100%. | |
Days Offset or % PP | Required | Text box - numeric 4 characters max | -10 thru 100; Default is 0 | Used to determine the number of days from the start of the payment period or the percent of the payment period to schedule the disbursement. Federal regulations do not allow disbursements more than 10 days prior to the beginning of the payment period. | |
Offset Type | Required | Drop-down |
| Used to determine the type of offset used. | |
Release Unit Type | Optional | Drop-down |
| Used to determine the type of unit to be calculated to release the disbursement. Optional unless Release Units Required is provided, then required. | |
Release Units Required | Optional | Text box - numeric 4 characters max | Decimal values up to one decimal place are allowed | Used to determine the number of units required in the payment period to release the disbursement. If this release method is not needed, leave blank. Optional unless Release Unit Type is provided, then required. | |
Operand | Optional | Drop-down |
| The operand field allows the school to use both units and / or weeks to determine release requirements for the disbursement. | |
Release Week Type | Optional | Drop-down |
| Used to determine the type of weeks to be calculated to release the disbursement. Optional unless Release Units Required is provided, then required. | |
Release Weeks Required | Optional | Text box - numeric 4 characters max | Used to determine the number of weeks the student must have completed, in order to receive this disbursement. | ||
Progression % Units | Optional | Text box - numeric 3 characters max | 0 thru 100 | The percentage of progression units required to release the disbursement. Progression Units are registered units that have all of the following attributes: Complete = true, ProgramApplicable = true, QualityPoints > 0, TransferYN = false, CountTowardProgression = True | |
Progression % Weeks | Optional | Text box - numeric 3 characters max | 0 thru 100 | The percentage of progression weeks required to release the disbursement. Progression Weeks are registered weeks in courses for which all of the following attributes: Complete = true, ProgramApplicable = true, QualityPoints > 0, TransferYN = false, CountTowardProgression = True | |
Attended Census Program Applicable Enrollment Level Schedule | |||||
Active | Checkbox | Use these Checkboxes to activate the offsets you want to use. | |||
Disbursement Number | Display only | Used to set up one or more disbursements per term/payment period. | |||
Days Offset or % PP | -10 thru 100 | Used to determine the number of days from the start of the payment period or the percent of the payment period to schedule the disbursement. Federal regulations do not allow disbursements more than 10 days prior to the beginning of the payment period. | |||
Offset Type | %, Day | Used to determine the type of offset used. | |||
| Release ACPA EL |
| Attended Census Progam Applicable Enrollment Level required to release the disbursement. | |||
Sites Subtab
| Field Name | Description | Required/Optional | Type | Value | Business Rules |
|---|---|---|---|---|---|
| Apply schedule to all sites by default | Optional | Checkbox |
| Applies the disbursement schedule to all sites that have been set up in the system for the Campus. | |
| Available Sites | Optional | Multi-select list box | All Sites available at the Campus | ||
| Assigned Sites | Optional | Multi-select list box | All Sites selected to be assigned to the Disbursement Schedule |
Program Subtab
| Field Name | Description | Required/Optional | Type | Value | Business Rules |
|---|---|---|---|---|---|
| Apply schedule to all programs by default | Optional | Checkbox |
| Applies the disbursement schedule to all programs that have been set up in the system for the Campus. | |
| Available Programs | Optional | Multi-select list box | All Programs available at the Campus | ||
| Assigned Programs | Optional | Multi-select list box | All Programs selected to be assigned to the Disbursement Schedule |
Change Log