Overview

Regent provides supplemental Financial Aid data to assist schools in compliance with the “Gainful Employment and Financial Value Transparency” regulations. Clients, or their Third Party Servicers, will determine the means of selecting and summarizing Regent data. Schools will need to combine the Regent data with additional information, not available in Regent, before submitting directly to the Department of Education.

Regent exports two sets of data at once, available from the Process Log entry:

Program-level summary: includes totals by program.
Student-level detailed export: lists per-student totals from all payment periods that have attendance and/or a paid disbursement for the FAY.

Permissioned users may use the Export GE-FVT Data process. The parameters may be saved for later use or scheduled using the standard Saved Parameters.

Accessing the Export Process

Permissions

Users must have a user Role with with the permission enabled:

Global Permissions → Process Permissions → Export Processes, Export Gainful Employment FVT

Export

To initiate the exports:

Processes → Exports → Export Process
For Process Type, select Export GE-FVT Data

Selection Options

Required Selections

Schools may select specific Enterprises, Institutions, Campuses, and Sites.

The default selection is "All"

Unlike similar selection options that use a student’s current information (e.g. a student’s current Site), the exports look for previous enrolled Payment Periods (PPs) in the selected FAYs. The exports then pull the Regent data for the programs and FAYs linked to those PPs. A student was “enrolled” in a program and FAY if the student had any payment period in that program for the selected FAY, and that PP also had attendance and/or had a paid disbursement for the PP. If a student did not post any attendance and did not have any paid disbursements for a PP, that PP is not considered “enrolled” for these exports.

Select the FAY(s) to export.
Recommendation - Confirm data needs with your external analytics partner. Reporting might need to use a single FAY at a time.

Optional Selections

Schools may additionally customize the output data.

Identify Gainful Employment Programs

By default, all Regent programs are reported as "Gainful Employment" (GE) programs. GE programs will have a "Y" indicator for the Gainful Employment flag in the output.

If some programs would not qualify as Gainful Employment, schools may unselect the checkbox for 'Select All Programs" and remove those non-GE programs. Those programs will not be flagged as "Y" for their Gainful Employment Indicator field.

Regent's export still produces the same data and same totals for GE non-GE programs. The GE flag allows schools to easily identify non-GE programs that may need additional analysis.

Recommendation - Schools should confirm their approach to reporting non-GE data with their external analytics partners. Schools may need additional analysis to consolidate data from non-GE programs at the same level.

Identify Reportable Funds

By default, all funds are reported according to the funds' normal categories. If some Regent funds should not be reported, clients may identify those funds as "Non-Reportable Funds." For example, a school might choose to identify certain Veterans Affairs benefit programs as non-reportable. If any funds are designated as "Non-Reportable," those funds will still be exported, for completeness. However, Non-Reportable Funds will be categorized separately in the output data.

Identify Tribal Funds

By default, all Regent funds are included as Non-Tribal Funds. Regent does not currently have a Fund Setup configuration for designating a fund as being a Tribal Fund.

Schools may optionally identify any Tribal Funds. Any identified Tribal Funds will be reported in separate categories in the output. Note, a fund may not be categorized as both Non-Reportable and a Tribal Fund.

Export and Saved Parameters

Schools may save the export parameters as a Saved Parameter Set. See Saving Process Parameter Sets

Output Data

Downloading Data Files

Schools may download the two output data files from the Process Log entry for 'Export GE-FVT Data.' Due to the nature of the exports, the Process Log, Students tab is not populated on the Process Log.

Each file's name indicates the type of output. The filenames are also labeled with a date and timestamp.

'GE-FVT_Summary' - lists a summary of information per program and FAY.
'GE-FVT_Detail' - lists student-level information and totals for each Program that had an enrolled PP in the selected FAY.

General Advisories

Output is based on data available in Regent. Both active and inactive students are included. However, the exports cannot and do not include any student data that was previously purged in the Record Retention Deletion processes.

The exports use data for previous payment periods. For these exports, a student is considered “enrolled” in a program and FAY if the student had any payment period in the program for the selected FAY, and that PP also had attendance and/or had a paid disbursement for the PP. If a student did not post any attendance and did not have any paid disbursements for a PP, that PP is not “enrolled” for these exports.

Student data may change over time.

Multiple counts: If a student had a mid-year program change during the FAY, and was enrolled in more than one PP during the FAY, the exports include that student once for each unique combination of Student+FAY+Program.
Different from current data: The output uses past data. If a student is currently in a different Program/Site/Campus, the output will still count that student as enrolled in the Program during the selected FAY.

Files are exported using the popular Comma Separated Value (CSV) format.

Data reminder - Use care when opening data files or importing CSV data into programs such as Microsoft Excel. Some spreadsheet software will automatically remove leading zeroes or will otherwise alter values. Please test thoroughly, using a copy of production data, to identify any potential data issues. Work closely with your external analytics partners to ensure the correct data format.

Security reminder - The Detail output file contains Personally Identifiable Information (PII), such as student names and social security numbers (SSNs). Use standard precautions such as encryption when working with or transferring sensitive PII data.

Program Summary Output

Regent provides a program-level output by FAY for each unique Program in Regent. The program output is provided if there was one or more students in that program that had any attendance or disbursements for any Payment Period for a selected FAY.

The Program Summary gives the following Columns and values in the following order. Data is sorted by FAY, then CIP Code value, then Program External ID value. Many values use the configuration in Regent’s Program Setup, see Program Setup Data Elements for additional details.

Comma-Separated Values

#	Col	Field Name	Description	Example Values	Additional Information
1	A	FAY	Federal Award Year (FAY)	2022-2023	Uses the FAY selected in the 'Select FAYs' parameter. Each FAY is reported separately.
2	B	GE Program Indicator	Flag for whether the program is considered a “Gainful Employment” program for ED reporting purposes.	Y Blank	Y if the Program is a Gainful Employment program (default value) Blank for programs selected as Non-GE Programs in the Export Process screen Non-GE Programs may need additional analysis to consolidate non-GE programs at the same level, for reporting to ED.
3	C	Program Name	Program Name configured in Program Setup	BA in Psychology (General Psychology)	Program Name values may include commas, apostrophes, ampersands or other special characters.
4	D	Program External ID	External Program ID configured in Program Setup	1004	Values may include leading zeroes and/or special characters
5	E	Program CIP Code	2020 CIP Code, configured in Program Setup CIP = Classification for Instructional Programs	42.0101	Reported using a specific 6-digit format. Watch for leading/trailing truncation of values or reformatting. Current CIP reporting is for FAY 2019-2020 and later.
6	F	2010 Legacy Program CIP Code	2010 Legacy Program CIP Code configured in Program Setup	42.0101	Legacy CIP codes for reporting on programs prior to FAY 2019-2020. The format is the same as the 2020 CIP code. In most cases, the current and legacy CIP code values are the same.
7	G	Program Credential	Program Credential configured in Program Setup	Bachelor's degree Graduate/Professional certificate Undergraduate certificate or diploma Associate's degree	When reporting to ED, convert into the ED Credential Level using the enumerated values 01, 02, etc. Non-GE programs may need to be analyzed separately and consolidated based on program level.
8	H	Program Length in Weeks	Program Completion Weeks configured in Program Setup	128
9	I	Program's Title IV Academic Year Weeks	Academic Year Weeks configured in Program Setup	32
10	J	Students Enrolled in a Program	Count of all students who had attendance or had a paid disbursement while in the program during the selected FAY(s).	305	Students are counted once per program per FAY. For example, if a student was in Program A in the Fall term, switched to Program B in the Winter term, and changed back to Program A in the Spring term, then that student would counted once for the Program A terms in the FAY (Fall and Spring), and once for the Program B term (Winter).

Student Detail Output

#	Col	Field Name	Example Values	Additional Information
1	A	FAY	2022-2023	Federal Award Year linked to the Payment Period. Filtered by the selected FAY in the Export Process screen.
2	B	School OPEID	00962100	8-digit Office of Postsecondary Education (OPEID) configured for the Site during the FAY. Includes any leading zeroes. DATA NOTE: Some spreadsheet programs may drop leading zeroes.
3	C	Student External ID1	011579999	Includes leading zeroes. DATA NOTE: Some spreadsheet programs may drop leading zeroes or change numeric values to scientific notation.
4	D	Student External ID2	S12010913	Includes leading zeroes. DATA NOTE: Some spreadsheet programs may drop leading zeroes or change numeric values to scientific notation.
5	E	Student External ID3		Includes leading zeroes. DATA NOTE: Some spreadsheet programs may drop leading zeroes or change numeric values to scientific notation.
6	F	Regent Student ID	38331	Internal identifier for the student in the Regent database.
7	G	Student Social Security Number	012345678	9-digit number, includes leading zeroes. DATA NOTE: Some spreadsheet programs may drop leading zeroes or change to scientific notation. Sensitive PII.
8	H	Student First Name	Firstname	Student First Name as sent on the SBL. May contain spaces or special characters.
9	I	Student Middle Name		Student Middle Initial or Middle Name, as sent on the SBL. May contain spaces or special characters.
10	J	Student Last Name	Soto	Student Last Name as sent on the SBL. May contain spaces or special characters.
11	K	Student Date of Birth	19820315	Format is CCYYMMDD
12	L	2020 Program CIP Code	51.3801	2020 CIP Code configured in Program Setup. Format is ##.#### six digits (two digits and a four-digit decimal), including any leading zeros. DATA NOTE: Some spreadsheet programs may drop leading or trailing zeroes.
13	M	2010 Program CIP Code	51.3801	2010 CIP Code configured in Program Setup. Used for legacy reporting for programs that had a different CIP Code value in 2019-2020. Format is the same as CIP code: ##.#### six digits (two digits and a four-digit decimal), including any leading zeros. DATA NOTE: Some spreadsheet programs may drop leading or trailing zeroes.
14	N	Program Credential	Bachelor's degree	Program Credential configured in Program Setup
15	O	Published Program Length	128	Numeric value from Program Setup's Published Program Length. Values may be in Months, Years, or Weeks. In Regent, programs currently should have only one Published Program Length configured. Some legacy programs may have multiple different values configured for Published Program Length. For those cases, the export uses Months; then Years; then Weeks.
16	P	Published Program Length Type	Weeks	Goes with Published Program Length. Type of time period reported: either "Years", "Months", or "Weeks" from Program Setup.
17	Q	Program Title IV Academic Year Weeks	32	Program Academic Year Weeks configured in Program Setup
18	R	Program+FAY Has Title IV Aid Flag	Y or N	Flag indicating whether a student has aid paid from any Title IV fund during the FAY for that program. Will be "Y" if the student was paid Title IV aid, or "N" if not.
19	S	Student Residency Status		Residency Status sent on the SBL.
20	T	Incarcerated Student Indicator	Y or N, or can be blank	Flag for whether students have the Incarcerated Student Indicator sent on the SBL.
21	U	GE Program Indicator	Y, Blank	Flag identifying whether the program is reportable as a "Gainful Employment" (GE) program. Value is set in the Export Process screen parameters. "Y" if Program was selected in the 'Gainful Employment Programs' list. Blank if the program was identified as NOT a Gainful Employment Program. DATA NOTE: Regent exports the same data for GE and non-GE programs. Non-GE programs at the same level may need to have additional analysis to combine data for ED reporting.
22	V	Program Name	Bachelor of Science in Nursing	Program Name configured in Program Setup. DATA NOTE: May contain special characters.
23	W	Regent Program External ID	1690	Program External ID configured in Program Setup. DATA NOTE: May contain leading zeroes and/or special characters.
24	X	Program+FAY Completed Earned Program Units	12	Total completed or earned units for payment periods in that program and FAY. Technical note: For term students, sum of the Enrollment.progressionProgAppUnits. For nonterm students, totalProgressionProgAppUnits
25	Y	Entire Program Progression Units for All FAYs	120	Student's Cumulative Units for the student's Program for ALL payment periods in the program, past and future, including internal transfer and external transfer units. Sum is the total completed progression program applicable units and program transfer units.
26	Z	Program Setup Or Student Required Program Units	120	Typically: Use Program Setup configured Program Completion Units. (Technical note: Program.numberOfUnits) For students who have an individual manual override for their required Program Units, the export uses those override units instead. (Technical note: CEP manualProgramUnitsOverride or programUnitsOverride value) If a student has multiple instances of a program, such as "re-entry" program changes that re-enrolled in the same program, the export uses the units from the latest, most recent instance of the program across all FAYs.
27	AA	Program+FAY Program Enrollment Status (as of 6/30 for the FAY)	Complete Withdrawn Enrolled	See below for details about student Enrollment Status.
28	AB	Program+FAY Program Withdraw Date (only applies to Withdrawn status)	Blank 20231029	Will be blank unless the Enrolled Status is Withdrawn. If the Program Enrollment Status = Withdrawn, list the Program Withdraw Date; otherwise leave blank. Program Withdrawal Date = The Finalized R2T4 Withdrawal Date (WDD), OR the Program's Last Day Attended in the latest Payment Period having attendance in the Program+FAY in the and same program. Use whichever date is later, across all PPs in that program in the FAY. If the Finalized R2T4 has a BLANK Withdrawal Date, then test using the Date of Determination instead of the WDD.
29	AC	Entire Program COA: Tuition and Fees (only applies to a Program Enrollment Status = Complete or Withdrawn)	16770	Will be 0 unless the Enrolled Status is Complete or Withdrawn. Total amount of all Cost Items with a 'Tuition and Fees' Cost Category for the student's entire enrollment in the program in ALL FAYs. For example, if a student had a $10000 Tuition COA per year in each of 2019-2020, 2020-2021, 2021-2022, and 2022-2023, and then graduated in FAY 2022-2023, then their Program COA would be 40000 (COA $40,000).
30	AD	Entire Program COA: Books, Supplies and Equipment (only applies to a Program Enrollment Status = Complete or Withdrawn)	0	Will be 0 unless the Enrolled Status is Complete or Withdrawn. Total amount of all Cost Items with a 'Books and Supplies' Cost Category for the student's entire enrollment in the program in ALL FAYs.
31	AE	Entire Program Institutional Grants and Scholarships (only applies to a Program Enrollment Status = Complete or Withdrawn)	1502	Value will be 0 unless the Program Enrollment Status = Complete or Withdrawn. If the Program Enrollment Status = Complete or Withdrawn, list the total sum of awards with a paid amount > $0 where the Fund Source = Institutional and the Fund Type = Scholarship or Grant for the student's entire enrollment in the program across all FAYs. If a a student has multiple occurrences of the program (e.g. reentry),
32	AF	Entire Program COA: Total Cost of Attendance	42910	Total Cost of Attendance for all Cost Items across the Entire Program, across all instances of the program in all FAYs.
33	AG	Entire Program COA: Tuition and Fees	16770	Total Cost of Attendance for the 'Tuition and Fees' Cost Category for the Entire Program, across all instances of the program in all FAYs.
34	AH	Entire Program COA: Books, Supplies and Equipment	0	Total Cost of Attendance for the 'Books, Course Materials, Supplies and Equipment' Cost Category for the Entire Program, across all instances of the program in all FAYs. Note: The current Cost Category name is 'Books, Course Materials, Supplies and Equipment.' The former category name prior to 2023-2024 was "Books and Supplies."
35	AI	Entire Program COA: Housing and Food	16680	Total amount of Cost Items with a 'Food and Housing' Cost Category, across all instances of the program in all FAYs. Note: The current Federal Cost Category name is "Food and Housing." The former category name prior to 2023-2024 was 'Room and Board.'
36	AJ	Program+FAY COA: Total Cost of Attendance	12432	Total Cost of Attendance for the student's eligible Payment Periods in that Program during the selected FAY.
37	AK	Program+FAY COA: Tuition and Fees	5180	Total Cost of Attendance for the 'Tuition and Fees' Cost Category for the student's eligible Payment Periods in that Program during the selected FAY.
38	AL	Program+FAY COA: Books, Supplies and Equipment	0	Total Cost of Attendance for the 'Books and Supplies' Cost Category for the student's eligible Payment Periods in that Program during the selected FAY. Note: The current Cost Category name is 'Books, Course Materials, Supplies and Equipment.' The former category name prior to 2023-2024 was "Books and Supplies."
39	AM	Program+FAY COA: Housing and Food	4624	Total amount of Cost Items with a 'Food and Housing' Cost Category for the student's eligible Payment Periods in that Program during the selected FAY. Note: The current Federal Cost Category name is "Food and Housing." The former category name prior to 2023-2024 was "Room and Board."
40	AN	Total Program All Reportable Grants and Scholarships	1502	Total sum of disbursements with a paid amount > $0 for the Entire Program where the Fund Type = Scholarship or Grant. Does not include any funds designated as Non-Reportable funds or Tribal Funds.
41	AO	Total Program Institutional Scholarships and Grants	1502	Total sum of disbursements with a paid amount > $0 for the Entire Program where the Fund Source = Institutional and the Fund Type = Scholarship or Grant. Does not include any funds designated as Non-Reportable funds, Tribal Funds, or Title IV funds.
42	AP	Total Program Tribal Grants and Scholarships	0	Total sum of disbursements with a paid amount > $0 for the Entire Program, for ALL Funds where the fund was selected as a Tribal Fund in the Export Process screen. Note: Tribal funds may have any Fund Type in Regent (e.g. "Grant" or "Other") but they are combined in the "Tribal Grants and Scholarships" category for GE-FVT reporting.
43	AQ	Total Program State Grants and Scholarships	0	Total sum of disbursements with a paid amount > $0 for the Entire Program where the Fund Source = State and the Fund Type = Scholarship or Grant. Does not include any funds designated as Non-Reportable funds, Tribal Funds, or Title IV funds.
44	AR	Total Program Private Grants and Scholarships	0	Total sum of disbursements with a paid amount > $0 for the Entire Program where the Fund Source = Private and the Fund Type = Scholarship or Grant. Does not include any funds designated as Non-Reportable funds, Tribal Funds, or Title IV funds.
45	AS	Total Program Additional Reportable Scholarships Not Already Listed	0	Total sum of disbursements with a paid amount > $0 for the Entire Program where the Fund Type = Scholarship, and the fund was not already selected for the Program-level Scholarships (Source is not Institutional, State, or Private). Does not include any funds designated as Non-Reportable funds, Tribal Funds, or Title IV funds.
46	AT	Total Program Additional Reportable Grants Not Already Listed	0	Total sum of disbursements with a paid amount > $0 for the Entire Program where the Fund Type = Grant, and the fund was not already selected for the Program-level Grants (i.e., Source is not institutional, State, or Private). Does not include any funds designated as Non-Reportable funds, Tribal Funds, or Title IV funds.
47	AU	Total Program Non-Reportable Scholarships and Grants	0	Total sum of disbursements with a paid amount > $0 for the Entire Program, for ALL Funds where the fund was selected as a 'Non-Reportable Fund' in the Export Process screen, and the Fund Type is "Scholarship" or "Grant."
48	AV	Program+FAY All Reportable Grants and Scholarships	454	Total sum of paid disbursements with a paid amount > $0 for the eligible Payment Periods in the Program+FAY, where the Fund Type = Scholarship or Grant. The amount includes Tribal funds. The amount does not include Non-Reportable Funds.
49	AW	Program+FAY Institutional Scholarships and Grants	454	Total sum of paid disbursements with a paid amount > $0 for the eligible Payment Periods in the Program+FAY, where the Fund Type = Scholarship or Grant and the Fund Source = Institutional. Does not include Tribal funds or Non-Reportable Funds.
50	AX	Program+FAY Tribal Grants	0	Total sum of paid disbursements with a paid amount > $0 for the eligible Payment Periods in the Program+FAY, for all Fund Types, where the fund was selected as a Tribal Fund on the Export Process screen. Does not include Non-Reportable Funds.
51	AY	Program+FAY State Grants	0	Total sum of paid disbursements with a paid amount > $0 for the eligible Payment Periods in the Program+FAY, where the Fund Source = State and the Fund Type = Scholarship or Grant. Does not include Tribal funds or Non-Reportable Funds.
52	AZ	Program+FAY Private Grants	0	Total sum of paid disbursements with a paid amount > $0 for the eligible Payment Periods in the Program+FAY, where the Fund Source = Private and the Fund Type = Scholarship or Grant. Does not include Tribal funds or Non-Reportable Funds.
53	BA	Program+FAY Additional Reportable Scholarships Not Already Listed	0	Total sum of paid disbursements with a paid amount > $0 for the eligible Payment Periods in the Program+FAY, where the Fund Type = Scholarship, and the fund was not already selected for the Program-level Scholarships (Source is not Institutional, State, or Private). Does not include Tribal Funds, Non-Reportable funds, or Title IV Funds.
54	BB	Program+FAY Additional Reportable Grants Not Already Listed	0	Total sum of paid disbursements with a paid amount > $0 for the eligible Payment Periods in the Program+FAY, where the Fund Type = Grant, and the fund was not already selected for the Program-level Scholarships (Source is not Institutional, State, or Private). Does not include Tribal Funds, Non-Reportable funds, or Title IV Funds.
55	BC	Program+FAY Total Payment Period Non-Reportable Scholarships and Grants	0	Total sum of paid disbursements with a paid amount > $0 for the eligible Payment Periods in the Program+FAY, where the Fund Type = Scholarship or Grant, and the fund was selected as a Non-Reportable fund. Does not include Tribal funds or Title IV funds.
56	BD	Total Program Private Loans	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program, where the Fund Source = Private and the Fund Type = Loan. Does not include any funds selected as Non-Reportable or Tribal Funds.
57	BE	Total Program Institutional Loans	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program, where the Fund Source = Institutional and the Fund Type = Loan. Does not include any funds selected as Non-Reportable or Tribal Funds.
58	BF	Total Program Other Reportable Loans	7076	Total sum of paid disbursements with a paid amount > $0 for the Entire Program, where the Fund Source is NOT (Institutional or Private) and the Fund Type = Loan. Does not include any funds selected as Non-Reportable or Tribal Funds. Does not include Title IV loans.
59	BG	Total Program Non-Reportable Loans	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program, where the Fund was selected as a Non-Reportable Fund. Does not include Tribal funds.
60	BH	Program+FAY Private Loans	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, where the Fund Source = Private and the Fund Type = Loan. Does not include any funds selected as Non-Reportable or Tribal Funds.
61	BI	Program+FAY Institutional Loans	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, where the Fund Source = Institutional and the Fund Type = Loan. Does not include any funds selected as Non-Reportable or Tribal Funds.
62	BJ	Program+FAY Additional Reportable Loans	87	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, where the Fund Source is NOT (Institutional or Private), and the Fund Type = Loan. Does not include any funds selected as Non-Reportable or Tribal Funds.
63	BK	Program+FAY Non-Reportable Loans	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program, where the Fund Type = Loan and the fund was selected in the Export Process screen as a Non-Reportable Fund. Does not include any Tribal funds.
64	BL	Total Program Title IV Funds Received	7076	Total sum of paid disbusrements with a paid amount >$0 for the Entire Program, for Title IV loans. Do not include any Non-Reportable or Tribal Funds. In Regent, Title IV Funds have a Regent Official Fund Type (Fund Official Type) of any of these listed types: Pell Grant FSEOG Federal Work Study TEACH Direct Subsidized Loan Direct Unsubsidized Loan Direct Parent PLUS Direct Graduate PLUS Loan Perkins Loan Iraq and Afghanistan Service Grant (IASG) Federal Work Study Job Location Development Program (FWSJLD) FWS Community Services (FWC) FWS Private Sector Employee(FWSCS)
65	BM	Total Program Pell Grant	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having an Official Fund Type (Fund Official Type) of Pell Grant. Does not include any funds selected as Non-Reportable or Tribal Funds.
66	BN	Total Program FSEOG	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having an Official Fund Type (Fund Official Type) of FSEOG (Federal Supplemental Grant or Federal Supplemental Educational Opportunity Grant). Does not include any funds selected as Non-Reportable or Tribal Funds.
67	BO	Total Program Federal Work Study	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having an Official Fund Type (Fund Official Type) of Federal Work Study (FWS). Does not include any funds selected as Non-Reportable or Tribal Funds.
68	BP	Total Program TEACH	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having an Official Fund Type (Fund Official Type) of TEACH. Does not include any funds selected as Non-Reportable or Tribal Funds.
69	BQ	Total Program Sub Loan	793	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having an Official Fund Type (Fund Official Type) of Direct Subsidized Loan. Does not include any funds selected as Non-Reportable or Tribal Funds.
70	BR	Total Program Unsub Loan	6283	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having an Official Fund Type (Fund Official Type) of Direct Unsubsidized Loan. Does not include any funds selected as Non-Reportable or Tribal Funds.
71	BS	Total Program Parent PLUS Loan	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having an Official Fund Type (Fund Official Type) of Direct Parent PLUS. Does not include any funds selected as Non-Reportable or Tribal Funds.
72	BT	Total Program Graduate PLUS Loan	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having an Official Fund Type (Fund Official Type) of Direct Graduate PLUS Loan. Does not include any funds selected as Non-Reportable or Tribal Funds.
73	BU	Total Program Non-Reportable Title IV Aid	0	Total sum of paid disbursements with a paid amount > $0 for the Entire Program for funds having a Title IV Fund Official Fund Type that were also selected as Non-Reportable Funds. (See list of Title IV Funds in #64, Total Program Title IV Funds Received.) Does not include funds selected as Non-Reportable Funds or Tribal Funds.
74	BV	Program+FAY Title IV Funds Received	87	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having a Title IV Fund Official Fund Type. (See list of Title IV Funds in #64, Total Program Title IV Funds Received.) Does not include funds selected as Non-Reportable Funds or Tribal Funds.
75	BW	Program+FAY Pell Grant	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having an Official Fund Type of Pell Grant. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
76	BX	Program+FAY FSEOG	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having an Official Fund Type of FSEOG (Federal Supplemental Grant, Federal Supplemental Educational Opportunity Grant.) Does not include funds selected as Non-Reportable Funds or Tribal Funds.
77	BY	Program+FAY Federal Work Study	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having an Official Fund Type of Federal Work Study (FWS). Does not include funds selected as Non-Reportable Funds or Tribal Funds.
78	BZ	Program+FAY TEACH	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having an Official Fund Type of TEACH. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
79	CA	Program+FAY Sub Loan	87	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having an Official Fund Type of Direct Subsidized Loan. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
80	CB	Program+FAY Unsub Loan	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having an Official Fund Type of Direct Unsubsidized Loan. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
81	CC	Program+FAY Parent PLUS Loan	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having an Official Fund Type of Direct Parent PLUS. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
82	CD	Program+FAY Graduate PLUS Loan	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having an Official Fund Type of Direct Graduate PLUS Loan. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
83	CE	Program+FAY Non-Reportable Title IV Grants	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having a Title IV Fund Official Fund Type and the Fund Type = Grant. See list of Title IV Funds in #64, Total Program Title IV Funds Received. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
84	CF	Program+FAY Non-Reportable Title IV Loans	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having a Title IV Fund Official Fund Type and the Fund Type = Loan. See list of Title IV Funds in #64, Total Program Title IV Funds Received. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
85	CG	Program+FAY Non-Reportable Title IV Work and Other Aid	0	Total sum of paid disbursements with a paid amount > $0 for the eligible payment periods in the Program+FAY, for funds having a Title IV Fund Official Fund Type and the Fund Type is NOT (Grant or Loan). See list of Title IV Funds in #64, Total Program Title IV Funds Received. Does not include funds selected as Non-Reportable Funds or Tribal Funds.
86	CH	Program Type	Undergraduate	Program Type configured in Program Setup.
87	CI	Program Completion Weeks	128	Program Completion Weeks configured in Program Setup.
88	CJ	Program Completion Years	4	Program Completion Years configured in Program Setup.
89	CK	Program Completion Courses		Program Completion Courses configured in Program Setup.
90	CL	Program Completion Units	120	Program Completion Units configured in Program Setup.
91	CM	Program's Title IV Academic Year Units	24	Program Academic Year Units configured in Program Setup.
92	CN	Entire Program Start Date	20210510	Student's Actual Program Start Date in Regent. If a student had multiple occurrences of a program, report the earliest actual program start date at the Regent institution. Technical note: Uses the Course Enrollment Program (CEP) startDate for the Student and Program, determined as the first non-transfer course in Regent, or anticipated start date if the student does not have any non-transfer courses.
93	CO	Entire Program Completion Date	20220830	Program Completion Date for the Entire Program for all FAYs. If the student does not have any Program Completion Date, value is blank. Technical note: Uses the MAX CEP.programCompletionDate across all instances of the program.
94	CP	Entire Program Starting Enrollment Level	Half Time	Enrollment Level in the first Payment Period in the program for Entire Program. If the student had multiple occurrences of a program, use the enrollment level in the earliest term or Payment Period at the Institution.
95	CQ	Program+FAY Program Last Day Attended in FAY	20220830	Last Date of Attendance (LDA) for the eligible payment periods for the Program+FAY.
96	CR	Entire Program Last Day Attended for All FAYs	20220830	Last Date of Attendance (LDA) for Entire Program.
97	CS	Regent Program ID	268	Internal Program ID in the Regent database.
98	CT	Regent Institution ID	1	Internal Institution ID in the Regent database.
99	CU	Regent Institution Name	Herzing University - Madison	Institution Name configured in Institution Setup.
100	CV	Regent Campus ID	1	Internal Campus ID in the Regent database.
101	CW	Regent Campus Name	Herzing University- Madison	Campus Name configured in Campus Setup.
102	CX	Regent Site ID	12	Internal Site ID in the Regent database.
103	CY	Regent Site Name	Herzing University - Online	Site Name configured in Site Setup.

Student Enrollment Status

Field #27 reports the student’s enrollment status as of the end of the Federal Award Year (FAY). Regent categorizes students by their status as of the end of the selected FAY (June 30 of the FAY). A student is either still enrolled in the program, successfully graduated (completed the program), or withdrew from the program.

Enrolled:

Regent considers a student IS still enrolled in the Program+FAY, when the student has not finished their program; the student has not explicitly withdrawn during the FAY; and the student did not end their program or have a program change on or before the FAY end date of June 30.

Specific tests:

The student’s Program Completion Date is after the FAY end date (e.g. 2023-2024 = 6/30/2024) OR is blank,
AND
The student’s Completed Earned Program Units is less than the Total Required Program Units;
AND
The student’s last eligible PP in the Program+FAY that has a paid disbursement or attendance, either:
- does not have any Finalized R2T4, OR
- does have a Finalized R2T4, BUT the latest R2T4’s withdrawal date is > 6/30 of that FAY.
- Note: If the student has a Finalized R2T4 records which have BLANK Withdrawal Date(s), then test using the Date of Determination instead.
  - Regent uses the “latest” R2T4 on record to cover rare scenarios where the student withdrew and then came back and the school somehow still had multiple Finalized R2T4s in the same term and the term has crossover dates.

For example when reporting for FAY 2024-2024: A student attended the Fall 2023 term and Spring 2024 term. The student did not formally withdraw. The student does not have any Program Completion Date. The student is still Enrolled.

Complete:

Regent considers a student has completed their program (i.e., graduated during that FAY) when the student has fulfilled all the program’s required completion units within the selected FAY.