Term Name:

60 char max

Displays name for the term in the system, SNAP and for reports.

External Term Id:

60 char max

SIS term id used in the SBL to link the term in the course record to the setup items associated with it.

Inherit from Campus

Checkbox

If checked, the values are inherited from campus setup.

Academic Calendar Type:

SAY, BBAY1, BBAY2, BBAY3

Sets the academic calendar type.

Academic Period Type:

Standard Term Semester, Standard Term Trimester, Standard Term Quarter, Standard Term Quarter 4, Non-Standard 2 SE9W Terms, Non-Standard 3 SE9W Terms, Non-Standard 4 SE9W Terms,
Non-Standard 5 SE9W Terms

Sets the academic period type.

Academic Unit Type:

Semester, Quarter, Clock hour, Other

Sets the academic year unit type.

Start Date:

Date

Start date of the term.

End Date:

Date

End date of the term.

Cross Over:

Yes, No

Indicates if the term overlaps two Federal award years.

Inherit from Campus

Checkbox

If checked, the values are inherited from campus setup.

Alternate EFC Months:

##.#

Used to calculate the EFC for the term. If a decimal is included, standard rounding rules will be used to determine the number of months to use for selecting the term Alt EFC from the active ISIR.

Accelerate Begin Actual for Registered Units:

Any Registered Units
Full Time
Three QuarterTtime
Half Time
Less than Half Time

Allows you to set an enrollment level that will trigger packaging to use actual enrollment instead of anticipated enrollment. It will work similar to the Begin Actual Date flag, but based on an enrollment level status in instead of a date. No matter what value is chosen in this field, Regent Award will flip to actual under any circumstances on the Begin Actual Date.

The "Accelerate Begin Actual for Registered Credits" is used as the enrollment threshold to specify when (prior to the census date) to use actual units in packaging a student. It works in conjunction with Begin Actual Date. The system will begin using actual enrollment once one of the actions has occurred. Here is an example: The census date is October 15th, the begin actual date is October 10^th, and the accelerate begin actual value is ½ time. If the current date is October 1st and the student only enrolls for 3 units, Regent Award will continue to use anticipated enrollment.
If the current date is October 1st and the student enrolls for 15 units, Regent Award will use actual enrollment since the actual enrollment is greater than ½ time. If the current date is October 11st and the student only enrolls for 3 units, Regent Award will use actual enrollment since the begin actual date is after October 10th.

Completes SAY?

Yes, No

Indicator to designate which term is the final term in the SAY for a program. Trailing terms will automatically complete the SAY.  However, it should be set on the last term (used for anticipating enrollment) in the SAY (i.e. on the spring terms) if you do not want to use anticipated enrollment for the Summer in the awarding process.

Inherit

Term Start Date

Term Begin Actual Date

Term Census Date

Term Auto Withdraw Date

This setting allows schools to stipulate the point in a term when Regent Award determines whether or not a term is used to “anchor” a Term-based BBAY. Regent Award determines "anchor" eligibility when the student is packaged for the first time on / after the date configured in this option.

Configuration is not applicable to non-term or SAY structures. 

Inherits from Institution and Campus Setup.

Use for Anticipation?

Yes, No

Designates when the Term should be used for anticipating enrollment.
For example – if the school is SAY with Fall, Spring, Summer terms and Summer is NOT checked as "use for anticipation" - then the system will not include a Summer term in the academic plan unless an SBL is imported with courses on it for Summer. If it is checked, then the system will always include that term in the academic plan as it anticipates it out into the future.

Begin Actual Date:

Date

The "Begin Actual Date" is the date used to specify when (prior to the census date) to use actual units in packaging a student. Prior to this date, anticipated units will be used.

Pell Recalculation Date:

Date

Used to recalculate the enrollment status based upon all courses for which attendance has been reported by the Pell Recalculation date. If the enrollment status based upon attendance is less than the enrollment status as of Census, the enrollment status will be reduced and Pell will be recalculated based upon the recalculated enrollment status.

SAP Date:

Date

The earliest date the school can begin SAP evaluation for the term.

Census Date 1:

Date

The census date is used to set the Pell "initial calculation" date which is often referred to as the census date. All courses enrolled on or before this date and are not dropped or withdrawn on or before this date will be included in the census units.

Supports the ability to provide a census date for students who are enrolled in only the second module of a term. 

This field can be used to provide the last date within the term that a school allows a student to drop or add courses for that term.  Within Regent Award, this date will be used in SAP Calculations. 

Previously, Regent Award's SAP logic used the Census Date 1 value to included or exclude courses that were attended but withdrawn before that date, in the SAP attempted and cumulative units calculations.  However, Census is a date used for Pell calculations.  When it comes to SAP calculations and the determination as to whether to include or exclude withdrawn courses as attempted, schools use the "Last Day for Drop/Add" date. 

Note:  This field was added in release 4.4.0.0;  All existing customers had the new "Last Day for Drop/Add" value set to the same value as the current Census Date 1 for each existing term, at the time of upgrade.

Auto Withdraw Date:

Date

The system looks at the student's units as of this date. If none of the following units is > 0 (ProgressionProgAppUnits, CompletedProgAppUnits, RegisteredProgAppUnits, CensusRemedialQualifiedUnits and TotalAttemptedProgramApplicableUnits), then the student is considered as withdrawn for the term.

State Grant Census Date 1:

Date

This date will be used to calculate attended remedial qualified units and attended program applicable units. It will exclude courses that have a withdrawn date after this date.

State Grant Census Date 2:

Date

This date will be used to calculate attended remedial qualified units and attended program applicable units. It will exclude courses that have a withdrawn date after this date.

State Grant Census Date 3:

Date

This date will be used to calculate attended remedial qualified units and attended program applicable units. It will exclude courses that have a withdrawn date after this date.

State Grant Census Date 4:

Date

This date will be used to calculate attended remedial qualified units and attended program applicable units. It will exclude courses that have a withdrawn date after this date.