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Overview

A number of factors determine whether or not an award is included in the R2T4 Calculation in Regent Award.  This page outlines those qualifying factors.

Identifying Awards for Inclusion in the R2T4  

Regent Award uses the following criteria to determine whether or not to include an award in the R2T4 calculation:

  1. Is there a signed, linked MPN associated to the Direct Loans awarded for the R2T4 period?
    1. If no, no R2T4 required - document and close task
    2. If yes, review Configuration Option under Institution, Campus, and Program Setup titled "Criteria Used to Consider an MPN Linked to a Loan"
      1. If "Loan Record Accepted at COD has a Linked MPN" is selected, then the Direct Loan will be included in the R2T4 calculation the COD Accepted has a MPN Linked at COD.  
      2. If "Loan Record has a Linked MPN - May or may not be Linked at COD" is selected, the Direct Loans will be included in the R2T4 calculation if there is a linked MPN on file, whether it is linked manually in Regent Award or linked at COD
  2. Were loans originated prior to or on the withdrawal date (view the COD tab)?
    1. If no, loans are not included in the R2T4
    2. If yes, loans are included in the R2T4 based on the following:
      1. Loans are originated based upon the configuration option "Date Used to Consider Non-Rebuild Loans as "Originated". See Institution, Campus, and Program setups.
        1. COD Accepted Date
        2. Award Create Date
        3. COD Initial Export Date
      2. lf the date defined is after the DOD/WDD, the loan is not considered "Originated", and therefore, is not included in the R2T4 calculation as "Aid that could have been disbursed" to the student. 
      3. If the date defined is before or equal to the DOD/WDD, the loan is considered "Originated" and included in the R2T4 calculation as "Aid that could have been disbursed" to the student
    3. Note: Schools are expected to originate loans based on at least half-time enrollment status.
  3. For needs-based funds with an ISIR selected for verification, is the ISIR verified? 
    1. If no, need-based funds will not be included in the R2T4 calculation (e.g. Subsidized Loan, Pell Grant, FSEOG). Only non-need based funds will be included in the R2T4 calculation (e.g. Unsubsidized Loan, GRAD PLUS, Parent PLUS Loan, Teach Grant)
    2. If yes, all Title IV funds will be included in the R2T4 calculation
      1. Selected for Verification = Yes
        1. Verification Status = Verified
      2. Selected for Verification = No
        1. Verification Status = Not Verified.
  4. Was SEOG/Perkins awarded (offered) prior to or on the withdrawal date (view the Offered Date on Awards tab)?  
    1. If no, SEOG/Perkins will not be included in the R2T4
    2. If yes, SEOG/Perkins will be included in the R2T4.

Other R2T4 Criteria

The following items are additional identifying criteria not checked by Regent Award, by default:  

  1. Did the student have attended Program Applicable courses for the R2T4 period?  (Note:  The Automated R2T4 "Not Required" checks do check for attended units on the R2T4 period when determining whether or not an R2T4 is required.)
    1. If no, no R2T4 required - document and close task
    2. If yes, R2T4 required as long funds have originated as detailed in #2 above
      1. Transfer = No
      2. Program Applicable = Yes
      3. Has Attendance = Yes
  2. Are there any documents in a "Needed" or "Received" status that prevent packaging of Federal Funds? 
    1. If no, Title IV funds that pass the checks from #1-4 above are included in the R2T4 calculation.
    2. If yes, documents that restrict packaging that are in a "Needed" or "Received" status will prevent an R2T4 from being processed. 
  3. Is the current SAP status Satisfactory? If a student is SAP Suspended, they are not eligible for Title IV funds and therefore and R2T4 is not necessary. 
    1. If not, the student is not eligible for Title IV funds and an R2T4 is not needed - document and close task
    2. If yes, all Title IV funds that pass the checks from #1-4 above are included in the R2T4

Include Loans Cancelled for Below Half-Time Status 

Normal packaging rules dictate that when a student's enrollment level drops below Half-Time (HT) status, the Direct Loan funds are automatically canceled and zeroed out because the student is no longer enrolled at least Half-Time.  However, some schools want to include the amount of the loan in the withdrawn term prior to the drop in enrollment as "Could Have Been Disbursed" (CHBD) in the R2T4 calculation.  An Institution level R2T4 setting, "Include Loans Cancelled for Below Half-Time Status," allows for this amount to be included in the R2T4 Calculation.  For term- and nonstandard-term programs, when the setting is turned on, the "zeroed out" loan amount from the withdrawn term is included in the Could Have Been Disbursed portion of the R2T4 calculation.  The zeroed-out loans still need to meet the rules for inclusion in the R2T4 calculation such as  initial attendance in the withdrawn term, origination, valid MPN, etc.  Any loans that were zeroed out for other reasons (such as a user manually canceling the loan) are not included in the CHBD portion of the R2T4 calculation.

If there are multiple disbursements of a loan and there are both paid and unpaid/pending amounts of the loan for the term at the time the student's enrollment drops to below HT status:

  • If loans are configured to not adjust after they are paid, only the unpaid disbursement amounts will be included as CHBD; the paid amounts will remain on the student’s Plan and populate in the “Disbursed” column of the R2T4.
  • If loans are configured to adjust after they are paid, any zeroed-out paid amounts are included as CHBD in the R2T4. Any nonzero paid amounts will remain on the student's Plan and populate in the "Disbursed" column of the R2T4. 

If a student's enrollment changes (to at least HT status) and loan(s) are reinstated for that term, the system will no longer record those previously "retained" loan amounts. 

This feature will not take effect until a school upgrades to the 4.9.0.0 version of Regent Award.  At that point in time, the system begins automatically tracking any loan amounts that are zeroed out due to enrollment level. If a student had a loan canceled prior to upgrading to 4.9.0.0, that loan's amounts are not tracked and cannot be included in the "Loans Cancelled for Below HT Status" or Step 1 amount calculations. A school does not have to enable the "Include Loans Cancelled for Below Half-Time Status" setting to allow Regent Award to track those zeroed out loan amounts for possible future use. However, the R2T4 calculations will not apply those amounts in the R2T4 Step 1 calculations unless the school turns the configuration on.

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