4.6.0.0 - Product Brief

Product Release Summary

This Product Brief includes a summary of Release 4.6.0.0 and direction to additional documentation and information.  The last major release was 4.5.0.0.  These materials include some critical items that were part of the 4.5 MR1 and 4.5 MR2 releases Regent made available after Release 4.5.0.0.

Release 4.5 MR1

This release was a small maintenance release that addressed some critical product defects included in the "Bugs" section of the Release Notes.

Release 4.5 MR2

This release was  a small maintenance release that addressed some critical product defects included in the "Bugs" section of the Release Notes.

Release 4.6.0.0

This release addresses product defects as listed in the “Bugs” section of the Release Notes, and also enhancements and new features including:

• SAIG Usability Improvements
• Self-Scheduling for Processes
• Pell Cost of Attendance Enhancement
• Disburse Pell on Attended Units Only
• Multiple Document Attachments
• Improved Management of Truncated Loans
• Data View Enhancements
• Required Updates for Ohio State Grant and NSLDS file formats
  
• Task Usability Improvements
  

Release Notes

Further details on enhancements/new features and a complete list of bug fixes can be found in the Release Notes.   The Release Notes are made available externally via Customer Zone.

The Release Notes also contain information on new configuration options, and a list of updates to the Admin Guide and User Guide.

Other Documentation

In addition to the Product Brief, the following documentation is also available:

System Requirements

Any client currently using Regent Award may take the 4.6.0.0 version for UAT and ultimately production upgrade.

Any client currently using Regent Review may take the 4.6.0.0 version for UAT and ultimately production upgrade.

Any client currently using Regent Access may take the 4.6.0.0 version for UAT and ultimately production upgrade.

New Features Overview

• Multiple Document Attachments

Regent Award has been enhanced to allow the association of multiple attachments to document requirements. Students will have the ability to upload multiple attachments via the portal, and Regent Award users will be able to upload, review, and delete multiple attachments to document requirements via the Documents Tab.  Users will determine whether or not students will be able to add additional attachments for document requirements in "Received" status.  Students will only be able to delete document attachments during the same session in which the attachments were uploaded.  Once a student has submitted document attachments, the student will no longer be able to delete those attachments.

• Self-Scheduling for Processes

Users will now be able to schedule processes directly from the Regent Award User Interface (UI), and will no longer need to request a CZ ticket to have Regent IT Ops set up their scheduled processes.

• Pell Cost of Attendance (COA) Enhancement

Previously, Regent offered users the ability to configure one Full-Time/Full Year COA for Pell for each Program, and this was sufficient when all costs for all programs well exceeded the COA on the bottom line of the Pell Schedules.  However, while programs will still be linked to Pell COA configurations, users will now be able to configure different Pell COA amounts for each Federal Award Year (FAY), for both Full-Time (FT) and Less-Than-Half-Time (LTHT), and with options for each FAFSA housing status.  Users will also have the ability to override the Pell COA at the Payment Period or FAY level for an individual student.

When users upgrade to the 4.6 Release of Regent Award, the current Program-level COA amounts will automatically be moved to the new Pell COA configuration. By default, all programs with the same Pell COA value (based on the previous Program level setup) will be grouped together in a new Pell COA Setup configuration named to reference that Pell COA amount. For example, if 68 programs have a Pell COA setup of 28995, the Pell COA setup name created will be Pell_COA_28995, and all 68 programs with this Pell COA value will be associated to this new setup. This setup will include FT and LTHT Pell COA values of 28995 for each housing status for the 2017-2018, 2018-2019, 2019-2020 FAYs. Users will then be able to customize the name and content of each Pell COA setup record.

• Disburse Pell on Attended Units Only

Regent Award has been enhanced with a configuration option to disburse Pell in term-based programs by "Attended Census Program Applicable Units" (ACPAU).  An initial Pell disbursement will be based on the ACPAU enrollment status for which the student has begun attendance in the term. As the student attends additional units during the term, additional disbursements will be made to reflect the higher ACPAU enrollment status.

ACPAU will be calculated each time attendance is first added to an additional course, and the Campus Enrollment Level configuration will be used with the ACPAU to establish the "Attended Census Program Applicable Units Enrollment Level" for the student. This enrollment level, and the student's Pell COA and EFC are then used to determine the total amount of Pell Award that can be disbursed to the student at that point for the term. 

Known Issues & Updates Below is for 4.6.0.0