RS-29062

Regent Award

COD

Problem:
Some loans had FAID values that did not match the Regent loan period FAY, and/or had Loan Period dates that were outside the FAY dates. Discrepancies in FAY-FAID and FAY dates could potentially cause COD rejects for loans previously sent to COD. Regent already automatically blocks mismatched loans from being exported to COD once a FAY-FAID mismatch occurs. However, mismatches need to be avoided to minimize manual cleanup at COD.

Cause:
Several different logic issues caused the loan periods to have different Federal Award Years than the loan FAIDs. Some loan period dates were changed without correctly updating the loan period FAY. In other cases, loans were moved to incorrect loan periods. Some new loan periods were also created with incorrect FAYs that did not follow the correct FAY for the period dates and/or crossover configuration. An incorrect logic check also prevented Regent from automatically fixing some loans via the normal Cancel-Recreate process.

Fix:
Regent made several corrections to the loan period logic and improved the Cancel-Recreate process. When a new loan period is first created, Regent validates the new loan period's FAY compared to the loan period dates and crossover settings. When a user creates a new manual loan period and tries to package a student, Regent validates the loan period’s FAY is correct for the loan period dates. When Regent moves a loan to a different loan period during packaging, Regent has additional logic that ensures the loan's FAID matches the FAY on the potential new loan period. Regent also cancels and recreates some Accepted-status loans in past periods if those past loans were never sent to COD. Note, because Regent cannot send any mismatched loans to COD, the school may need to manually cancel any existing mismatched loans to prevent rejects from duplicate loans.

Testing:
A read-only population script is available to identify affected awards (RS-29062). To test, package the students and review the affected loans. Compare the FAIDs and the loan period dates. Confirm the loans have the correct FAYs for their loan periods. In many cases, students may need to have blocking documents and/or tasks cleared in order to allow packaging. For some scenarios with loans in past periods, a "Time Machine" may be needed to change the server date and test repackaging in that past AY.

RS-29064

Regent Award

Awarding

Problem:

Loans were not being awarded in past terms when ‘Freeze Amounts: Past Award Periods’ configured in Fund Setup. When Fall 2024 was completed, school submitted an SBL that removed Fall completed course work and all aid was cancelled and money returned.

Cause:

Prior cancelled loans were not restored due to flawed logic regarding treatment of closed PPs when the Fund freeze option was closedAwardPeriods.

Fix:

Code updated to revise freeze option logic.

Testing:

Remove Fall Courses from Fall term. Confirm all Pell awards and loans re-package based on fund configurations. Freeze Amounts: Past Award Periods.