This page provides terms and definitions that are relevant to Regent products.
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For more detailed information on Academic Years, see 2020-21 Federal Student Aid Handbook - Vol.3.
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Coming soon - Time Periods in Regent Award
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Refers to a historical AY. Any Financial Aid awards prior to the student’s start date in Regent Award are placed in an AY0.
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Coming soon - Time Periods in Regent Award
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Batch Packaging is typically a scheduled process that is configured to run on a nightly basis. The BP process allows for a large volume of students to be packaged in a single process.
BP Compare
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BP compare is the process of executing Batch Packaging (plus COD, EST) and comparing in the results of the last certified release against and the new pending release THEN comparing the results of both. This process is part of a new release validation
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Financial aid model that follows an individual student’s academic progress. The start and end dates of a BBAY can change depending on the individual student's enrollment pattern and/or loans.
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Coming soon - Time Periods in Regent Award
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A calendar date used as a point in time to measure students' enrollments as of that date by schools leveraging a term-based ‘Academic Period Type'. Census is primarily used for Pell Grant calculations, but may be used for other purposes. For example, "census units" are the student's enrolled course units on the Census Date.
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Coming soon - Census Date
Coming soon - Multiple Configured Census Dates per Term
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Common Origination and Disbursement (COD), COD File, COD Response, COD WB File
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Communications
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A configurable form of messaging to the student and/or parent via an email, letter or text. Each communication is comprised of a communication filter and a communication template.
Template
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The actual content for body content of a communication. This component is assigned to a communication and provides the body connect of the communication.
Filter
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A query which determines the selection population. This component is assigned to a communication and determines who will receive the that communication.
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In Title IV Financial Aid, a crossover period is a period of time (Academic Year, loan period, or payment period) having dates spanning two or more Federal Award Years (FAYs). A FAY starts on July 1 and runs through June 30 of the next calendar year.
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Coming soon - Time Periods in Regent Award
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A Loan Period that is created automatically by Regent Award to cover the entire Academic Year. Every AY is supposed to have at least the Default Loan Period.
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Coming soon - Time Periods in Regent Award
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COD and EST Processing staging
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Enrollment
An occurrence of course registration. For example, when a student registers for one or more classes during a Term or Payment Period, that set of classes is called an "Enrollment." The U.S Department of Education awards money based on Enrollment periods.
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Estimated Financial Aid (EFA)
Students may receive resources such as employer assistance or scholarships which are not disbursed through the system. The U.S. Department of Education refers to this as estimated financial aid (EFA). It is important that these resources are recorded so that the student does not receive funds in excess of their need or cost of attendance.
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In Direct Loan identifiers, the FAY appears in the Financial Award ID. For example, an Unsubsidized loan for the 2020-2021 FAY might have an ID with "21", such as like 999999999U21G41218001.
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Coming soon - Time Periods in Regent Award
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Grade Point Average (GPA)
Quality points average for student for Term/Payment Period or Academic Year.
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Higher Education Act of 1965 (HEA)
A law designed to strengthen the educational resources of the colleges and universities of the United States and to provide financial assistance to post-secondary students.
For more detailed information, see The Higher Education Act of 1965 (HEA).
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Enrollment status of students who are enrolled for a number of credits that is fewer than the school’s standard for half-time enrollment status.
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Coming soon - Time Periods in Regent Award
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Coming soon - Time Periods in Regent Award
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Multiple Disbursement Requirement
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An academic schedule very similar to Term, using fixed calendar dates, but with shorter time periods than typical Terms.
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Coming soon - Time Periods in Regent Award
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A type of academic program that is built around a student's individual schedule, rather than using fixed Terms.
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Coming soon - Time Periods in Regent Award
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Office Use Only (OUO)
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A configurable option that allows a document to be hidden from the student view on the student portal. Documents configured as OUO will be excluded from student communications.
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Pell Lifetime Eligibility Used (PELL LEU)
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The total limit of Pell grants a student may receive, equivalent to six years or 600%.
Year Round PELL (YRP or 150% Pell)
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Under certain conditions, a student may be awarded up to 150% of the Pell Grant in additional funds a student may be awarded from within the same FAY under certain conditions.
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Process Log
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The Process Log contains all of the results of running processes executed in Regent Award, Regent Review or Regent Access.the Regent Enterprise Management system
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Record Retention/Deletion Process
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A process that provides full and partial data deletion options for Regent Award. Regent Review and Regent Access clients.the Regent Enterprise Management system
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User interface for Regent.
Regent Suite
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Regent Access
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The Regent Access product streamlines applicant experience and increases the level of applicant self-service in completion of the Financial Aid Application for undocumented students, providing application results in standard format for the processing and awarding of aid.
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Regent Award/Regent Review
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Regent Award is a comprehensive software-as-a-service solution that automates the entire financial aid lifecycle. As a stand alone option, Regent Review provides clients with a streamlined, improved process for faster, more efficient completion of the verification process.
Regent Award for Salesforce
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The Regent Award for Salesforce (RAFSF) application provides critical information to Student Success Advisors, Recruiters, and Enrollment Teams. With the addition of RAFSF, enrollment and student-success teams have access to key financial aid insights in their CRM (Customer Relationship Management), in the context of student records. RAFSF extends financial aid insights to these teams via a one-directional feed from Regent to Salesforce.
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Regent Fund
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Regent Fund enables clients to award funds (excluding Direct Loans, Pell and TEACH) to a body of students in bulk, based on a series of user-selected parameters. The product is comprised of three tools: Query, Ranking and Priority, and Awarding. Note: These tools are designed to work at Institution level.
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Regent Plan
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Regent Plan enables students to plan, forecast, and track their Financial Aid for both current and future Academic Years in the Student Experience portal. It provides students visibility into current and projected loan indebtedness as well as informs students of aggregate loan amounts and remaining eligibility to complete their program.
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The Remaining Period of Study is the period comprised of a student’s final units to complete an academic program.
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Coming soon - Time Periods in Regent Award
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A compilation of routine procedures and operations performed by the Regent system and users on a defined schedule.
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Satisfactory Academic Progress (SAP)
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A measurement mandated by the U.S. Department of Education of how adequately a student is advancing in the student’s program. For example, if a student is failing many courses, the student could fail to make SAP and lose federal financial aid. In Regent Award, a student's SAP is visible on the Awards screen, "Calculate SAP."
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Smart Form/Questionnaire
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The Smart Form/Questionnaire collects required information from students via an interactive application available in the Student Experience portal.
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Student Experience or StudentX
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Regent Education’s student portal . Replaces SNAP.interface. (note: StudentX replaces Regent Education’s legacy portal interface, SNAP)
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The legacy student portal interface.
Subscription Period
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Subscription Period students are self-paced and have greater flexibility in courses than traditional approaches. Subscription Periods have term-based awarding, but disbursements are restricted based on the student's actual progress (similar to nonterm).
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Term
A period of time with fixed start and end dates. Semesters, trimesters, or quarters are examples of Terms.
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Coming soon - Time Periods in Regent Award
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User Acceptance Testing (UAT)
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Client validation of a Regent release, configuration, integration, and business processes prior to production upgrade and/or deployment.
User Defined Field (UDF)
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