Importing COD Responses

Owned by Katie Macpherson (Deactivated)
Last updated: Dec 29, 2023 by Heather Smith

Log in and download the COD response files from your SAIG mailbox. Click Import Process in the Processes bar on your Dashboard. Then select Import COD, then press Select and browse to the file location, and then press the Import icon. Once the file is imported, go to the Process Log to view the details.  


In the Process Log, you can check the status of the file as it is loaded. If the file is large, the process may take a while to complete. Any student records that fail to load will be included in the Process Log (See the section on Process Log for more information). Click on the student tab for the appropriate file in the process log to see the reasons the student record failed.

Regent Award currently supports the importing of the COD message classes/file types listed below. (PS) and (RC) file types are not supported.

  • Standard Response (RS)
  • Web-generated (WB)
  • Credit Status (CS)
  • PLUS Acknowledgement (SP)
  • Entrance Counseling (EC)
  • Booking notification (BN)
  • Direct Loan MPN response (PN)
  • Direct Loan Informed Borrower Response (IB)
  • Pell LEU Restoration due to eligible loan discharge (W)
  • Pell Negative Disbursement (ND)
  • Subsidized Usage (SU)
  • TEACH Grant Agreement to Serve (AT)
  • TEACH Grant Counseling Response (AC) document type
  • Pell Multiple Reporting Record (MRR)

The following file types are not supported:

  • Origination Fee (OF)
  • Payment to Servicing (PS)
  • Receipt Acknowledgement (RC)


When a COD Response file is delivered by the institution through the sFTP process to be imported into Regent Award, it should be placed in the CODLoad_FW sFTP file folder.

Regent Award supports viewing and reprocessing WB data. More information is at COD Web Response Review Queue.

Regent Award also supports reprocessing of Direct Loan MPN response (PN), Entrance Counseling (EC), and Informed Borrower (IB) file types via a nightly, scheduled process or via the UI (Processes → Reprocess Process → Import COD - Reprocess PN; Import COD - Reprocess EC; or Import COD - Reprocess IB.