Satisfactory Academic Progress (SAP) Component
Introduction
The Satisfactory Academic Progress (SAP) component of the Student Experience product is configurable and optional for a school to use. The SAP component configuration screen is located within Institution Setup, as a subtab to Portal Setup, and is accessible to users with permission to change these settings. See Student Experience Portal Data Elements for details on the various SAP configuration settings.
Getting Started
Schools will need to:
- Be on or upgrade to Regent Award 6.0.0.0 Release or a subsequent Release
- Confirm Institution Setup 'View' and 'Edit' Permission
- Enable the SAP Component under the Institution → Portal → SAP Setup
- Configure the SAP Setup
- Test SAP Component in Regent Award
Permissions
Institution Setup Permission
To access the SAP Component Setup, Regent Award users must have the 'View Institution' permission enabled under the Institution Setup Permissions for the role in which the user is assigned. To enable and update the SAP Component content, the 'Edit Institution' permission must also be enabled
SAP Setup
The configured benchmarks in SAP Setup are used to display the policy requirements on the SAP Component page. Schools that do not use Regent Award to calculate SAP may opt to configure the SAP benchmarks to display policy requirements.
SAP Setup Example
SAP Component Setup
The SAP Component Setup must be enabled on the Portal Configuration SAP Component tab.
SAP Setup Options
Field Name | Description | Required/Optional | Field Type | Option Values | Business Rules |
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Display SAP Component | When this checkbox is selected, the SAP component will display on the Dashboard and Menu. | Optional | Checkbox |
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SAP Display Name | The text entered here will display as the SAP Component name for the Menu and Dashboard. | Required, if SAP component is enabled | Text - 50 character maximum |
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Display Instructional Message | When this checkbox is selected, the Instructional Header and Message configured will display at the top of the SAP component. | Optional | Checkbox |
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Instructional Message Header Text | The text entered here will display as a customized Header on the SAP component Instructional Text. | Optional | Textbox |
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Instructional Message Text | The text entered here will display as Instructional Text on the SAP component. | Required if Display Instructional Message is enabled | WYSIWYG Editor |
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Not Calculated Informational Text | The text entered here will display in the SAP component as informational text when a student has a 'Not Calculated' SAP status.. | Optional | WYSIWYG Editor |
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Satisfactory Informational Text | You are meeting cumulative program applicable requirements and are eligible to receive federal aid. | Optional | WYSIWYG Editor |
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FA Warning Informational Text | The text entered here will display in the SAP component as informational text when a student has a 'FA Warning' SAP status. | Optional | WYSIWYG Editor |
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FA Probation Informational Text | The text entered here will display in the SAP component as informational text when a student has a 'FA Probation' SAP status. | Optional | WYSIWYG Editor |
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FA Suspension Informational Text | The text entered here will display in the SAP component as informational text when a student has a 'FA Suspension' SAP status. | Optional | WYSIWYG Editor |
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MTF Suspension Informational Text | The text entered here will display in the SAP component as informational text when a student has a 'MTF Suspension' SAP status. | Optional | WYSIWYG Editor |
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Display SAP Policy | When this box is selected, the SAP Policy for the student displays on the SAP Component. When this box is not selected, Your Current Information and Required Minimums Policy will not display on the SAP Component. | Optional | Checkbox |
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Display GPA | When this box is selected, the Grade Point Average (GPA) displays in the SAP Component. | Optional | Checkbox |
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GPA Display Name | The text entered here will display as the GPA name under the 'Your Current Information and Required Minimums Policy' section on the SAP Component. | Required, if 'Display GPA' is selected | Textbox |
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GPA Allowable Decimal Places | The number entered here will the number of decimal places that will be used when displaying the GPA under the 'Your Current Information and Required Minimums Policy' section on the SAP Component. | Required, if 'Display GPA' is selected | Numeric box |
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Display Completion Rate | When this box is selected, the Completion Rate (Pace) displays in the SAP Component. | Optional | Checkbox |
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Completion Rate Display Name | The text entered here will display as the Completion Rate name under the 'Your Current Information and Required Minimums Policy' section on the SAP Component. | Required, if 'Display Completion Rate' is selected | Dropdown |
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Display Maximum Timeframe | When this box is selected, the Maximum Timeframe displays in the SAP Component. | Optional | Checkbox |
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Maximum Timeframe Display Name | The text entered here will display as the Maximum Timeframe name under the 'Your Current Information and Required Minimums Policy' section on the SAP Component. | Required, if 'Display Maximum Timeframe' is selected | Dropdown |
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SAP Component Setup
SAP Component Functionality
The SAP Component is accessible via the Menu in the order configured in the Menu Settings section on the Portal Configuration General tab when enabled. Schools may opt to have the enabled component display on the Dashboard. When the SAP Component is configured to display on the Dashboard, a SAP tile with the most recent SAP Status is displayed. The SAP tile displays as a half-width tile in the order configured in the Dashboard Settings on the Portal Configuration General tab. A Satisfactory, FA Warning, or FA Probation / MTF Suspended icon, along with the SAP status and SAP Effective date dsiplay on the tile with a link, 'Review Satisfactory Academic Progress Details' that directs the user to the SAP Component page.
The SAP Component page allows users to configure an Instructional message that displays at the top of the page, similar to other components within the Student Experience portal. A Satisfactory, FA Warning, or FA Probation / MTF Suspended icon, along with the SAP status and SAP Effective date displays on the SAP tile with a configurable message for the SAP status (e.g. FA Probation). A tile titled, 'Your Current Information and Required Minimums Policy' displays the Policy Requirements using the SAP Setup benchmarks configured and the student's current SAP status progress for each respective benchmark. Green checkmarks display next to the GPA and Completion Rate benchmarks if the student's progress is acceptable. A yellow (FA Warning) or red (FA Probation / MTF Suspended) arrow displays next to the failing benchmark(s) when the student's progress does not meet the respective policy standard.