Course And Unit Information
Overview
This page provides information about different types of units in Regent. Regent uses the generic term "units" to refer to "credits" or "credit-hours."
Anticipated Units
Anticipated Units is the number of units that the student is expected to enroll in during the AY or Payment Period.
Anticipated Units for Academic Year
Term and Nonstandard Term - Total of anticipated units from all Academic Year terms
Nonterm - Lesser of: number of units that are required to complete the program's Academic Year (Program Setup Academic Year Units), OR the student's remaining number of units to complete the required Program Completion Units.
Anticipated Units for Payment Period
Term and Nonstandard Term - number of units based on anticipated enrollment level
Most programs use the Program Setup - Default Enrollment Level Setup, together with the enrollment level configured for the program and term; see Enrollment Level Setup
Nonterm
Payment Period 1 (PP1)- At least half the Anticipated Units for the student's Academic Year.
Payment Period 2 (PP2) - The remaining anticipated Units for the Academic Year after PP1; or, half the AY units minus Progression Units from Payment Period 1.
NOTE - Anticipated Academic Year units would be different than Anticipated (Payment Period 1 + Payment Period 2) Units when students progress in Payment Period 1 with more than half of Academic Year Units.
Some programs use special rules for Anticipated Units. Refer to 'Anticipated Enrollment Level Type' configurations on Program Setup (See Program Setup Data Elements). Subscription Period programs also have special unit types, detailed below.
Other unit types depend on the student's Course Data.
Course information is imported via the Student Batch Load (SBL) process. Course data is displayed on the Courses tab. Regent automatically totals the units during the Course Enrollment Rollup process, which runs after SBL processing. As course information is imported, Regent calculates the types of units. For example, the system automatically flags disqualified remedial and disqualified repeat courses so those courses are not counted as FSA eligible for the determination of eligibility and disbursement of funds. Non-remedial courses flagged as not program applicable are also not counted as FSA eligible. Updated unit counts are displayed on the Academic Plan tab after packaging.
Unit Counts
The below unit counts use non-transfer courses only.
Registered units - The number of units that the student is currently enrolled in for the term/payment period as of the current date.
For most Term-based awarding, the Registered units determine the term's enrollment level.
Registered units are often used in the disbursement process for determining enrollment at time of disbursement, for Federal loan and other aid programs.
Attended units - The number of non-withdrawn units that have attendance posted for the term or payment period.
A course "has attendance" posted if any of these apply: attendance="true" and/or last attended date (LDA) is not null and/or course is marked Completed with positive Quality Points.
Attempted units – The number of units that have attendance posted, including withdrawn courses.
Census units - The number of registered units in the term as of the term's Census Date.
Census Units are primarily used to determine the enrollment level for calculating the Pell Grant Enrollment Intensity Percentage. See Awarding And Packaging
If a term does not use a Census Date, Regent uses the units as of the end of the term (the "Term End" units).
Completed units - The number of units that the student completed, with a passing grade or a non-passing grade, for the term/payment period.
Progression units – The number of units that the student completed with a passing grade (Quality Points > 0) for the term/payment period.
Progression Units are used in the numerator for the calculation of the student's academic pace. Progression units and attempted units are also used in determining progress towards grade level and degree completion. A student will not be awarded aid beyond the point where the number of progression units equals the number of units in the academic program.
Program Applicable units – A student is eligible to receive Title IV aid for taking courses which are applicable to the student's current academic program. Non-program applicable courses which are not remedial are not used for determination of enrollment status.
Repeat units – Courses having the same Course ID, and at least one course is marked as a Repeat.
Remedial units - Courses that are Financial Aid eligible, but do not count toward the student's program.
More information on Remedials and Repeats: See Remedial and Repeat Units
Transfer Courses
Internal transfer courses/units – Courses/units that the student is transferring from one academic program into a subsequent academic program at the same Regent school/institution.
These count from the very start of the student's program.
External transfer courses/units – Courses/units that the student is transferring from a different (non-Regent) school/institution into their current academic program in Regent.
These units are included in the count of cumulative attempted units and also as cumulative progression units (if quality points > 0).
Regent currently counts all Transfer units in Regent's SAP calculations. Schools may configure whether failed transfer courses (having zero Quality Points) count toward progression. See Institution Setup Data Elements.
Subscription Period Units
These unit types only apply to Subscription Period (SP) programs.
Total Cumulative Progression Units Earned for All Subscription Periods - Student’s current total cumulative units earned from all Subscription Period programs.
Total Cumulative Target Subscription Period Units - Sum of the values of the Target SP Units for each Subscription Period (SP) term ending in the past. A "past" SP term is for a Subscription Period program, and the term's end date is prior to the most recent packaging date.
Registered SP Units in Term: Registered Subscription Period Progression Program Applicable Units for the term.
Attempted SP Units During Term Dates: Total attempted subscription period units during the term dates. This number includes Program Applicable Units in all courses assigned to the term that have any attendance during the term, including withdrawn courses.
Earned SP Units in Term: Total Progression Program Applicable units for the term. Includes all units in Subscription Period courses assigned to the term that were successfully completed.
Target SP Units in Term: Expected number of minimum units to be successfully completed during the term based on the program’s configured Subscription Period Enrollment Level.
Target Cum SP Units at Term Start: Total Target SP Units in Term for all attended Subscription Period terms prior to this term.
Cum Earned SP Units at Term Start: Actual cumulative Subscription Period Units successfully completed for progression in all previous subscription periods before the start of the term.
Minimum Cum SP Units for Disbursement: Number of successfully completed Subscription Period units required before disbursements can be released for the term. This is the Target Cum SP Units at Term Start less the Target SP Units in Term for the most recently attended previous term. Cum Earned SP Units at Term Start can be combined with SP units earned in the current or future terms to meet this minimum requirement and clear the disbursements.
Transfer Flags
Transfer courses are displayed along with all other courses on the Courses tab. If you click on the row containing the course, the type of transfer is displayed in the course details at the bottom of the screen. Transfer courses are counted as progression units towards completion of the student's academic program of study. External transfers are courses that the student has taken at another Institution. Internal transfer courses are typically courses transferred from one academic program to another as a result of a change in program of study.
There are four separate indicators related to transfer courses:
External Transfer flag indicates if the course is considered an external transfer either because the Student Information System (SIS) indicated that it was an external transfer.
Internal Transfer flag indicates if the course is considered an internal transfer either because the Student Information System (SIS) indicated that it was an internal transfer or because it was determined to be an internal transfer by Regent Award.
SIS Internal Transfer flag indicates that the Student Information System (SIS) reported the course as an Internal Transfer in the Student Batch Load (SBL) file.
Calculated Internal Transfer flag is set:
When a Student Information System (SIS) provided a non-transfer course in the Student Batch Load (SBL) file has an end date prior to the start of the first BBAY for the current academic program. Thus the system assumes it is an internal transfer course and flags it as such.
For a nonterm Substantially Equal Program Change (SE PC) in the middle of a payment period, the Calculated External Transfer flag is set on the previous program's non-transfer courses to keep the Payment Period the correct length (in units and weeks). See Substantially Equal vs Not Substantially Equal Guidance.
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