Work Study Tab

The Work Study tab is used to track the student's employer(s) information and the amount a student with a Work Study award has earned toward his or her award. Work Study is awarded in the system through all of the standard awarding processes. If the student has an award, with a fund type of 'Work", it will appear on the Work tab. Work study funds are not disbursed through the System. Instead, a student is paid the funds through the institution's payroll system. Once the student is paid, a roster of the payroll transactions is imported into the System or a staff member manually enters the transactions into the system. For Federal Work Study, the payroll transactions entered into the system are used in COD reporting.

Employer Tab

To enter Employer information, click on the Add New Record icon on the Employer tab.

Earnings Tab

Payroll information can be either manually entered or imported from the school's payroll system. The Earnings grid displays the earnings by Calendar Year based on the Paid Date. To manually add earnings, click on the Add New Record icon.

The Paid Date and Transaction ID are required fields in Add Earning. Continue, by selecting the appropriate FAY and fund, enter the payroll period end date and earnings and then click on the Save icon. This will take you back to the Work tab where you will see the transaction has been posted and the amount paid and remaining balance updated.