Reports: Disbursement Information

Owned by Wesley Doub
Nov 03, 2019
2 min read

Report Description

This report includes aid that is ready to disburse, has been disbursed, or is overdue to disburse, as well as show direct cost.

This is different from an awards report as it will show awards that are "not ready" to disburse for whatever reason (i.e. outstanding disbursement requirements, a loan that is not guaranteed, etc.)   The report allows schools to view pending aid for the next month, period of enrollment (POE), or year to review anticipated aid or forecast future cash flow.  This report also pulls Account ID information from the funds set-up and configuration so that it can be exported as a .csv data file and imported into the A/R system.

It will compare the amount of aid the student is receiving to their direct costs to determine if the student has sufficient funds to pay for their direct costs.  Direct costs are defined as tuition, fees, books and supplies.

The transaction date allows the user to know the date that the transaction is exported.  This value is set during an Actual EST process only.  If the transaction is not actually exported, the value will be null. This field helps users to identify changes to awards that were previously disbursed.

Report Parameters / Filters

  • Enterprise
  • Institution (multi-select)
  • Campus (multi-select)
  • Site (multi-select)
  • Federal Award Year (multi-select)
  • Fund (multi-select)
  • Award Status (multi-select)
  • Disbursement Status (multi-select)
  • Grade Level (multi-select)
  • Full Time Borrower?
    • Both
    • Yes
    • No
  • Period Type (select one)
  • Term (multi-select) (only if Term is chosen from Type)
  • Payment Period Start Date Range From  (only if Non-Term Type is chosen)
  • Payment Period Start Date Range To (only if Non-Term Type is chosen)
  • Academic Year Start Date Range From
  • Academic Year Start Date Range To
  • Scheduled Disbursement Date From
  • Scheduled Disbursement Date To
  • Release Date From
  • Release Date To
  • Program Start Date Range To
  • Program Start Date Range From
  • Student is Active?
    • All
    • Yes
    • No

Output Columns

  • External Student ID (1-4 as applicable)
  • First Name
  • Last Name
  • Site
  • Academic Year Start Date
  • Academic Year End Date
  • Payment Period
  • Payment Period Start Date
  • Payment Period End Date
  • Grade Level 
  • First Time Borrower
  • Total Direct Costs (should be the total amount of the cost items for the student, for the period chosen, where the cost item is designated as a Direct Cost in cost setup)
  • Fund
  • FAY
  • Disbursement Number
  • Manual
  • Accepted Amount
  • Offered Amount
  • Paid Amount
  • Scheduled Disbursement Date
  • Release Date
  • Disbursement Status
  • Outstanding Documents (documents in the statuses of Needed, Unsatisfied, or Incomplete)
  • Documents
  • Hold Excess Title IV
  • Pay Prior Year Minor Charges 
  • Portal Credit Balance Option
  • Pay Non-Institutional Charges
  • Student is Active?